What are the responsibilities and job description for the Administrative Assistant position at RAMSAY WELDING & FABRICATION, INC.?
Busy Woburn manufacturing company is looking for an experienced administrative assistant for general office work with a heavy focus on customer service.
This is a 40 Hour a week in-office position – NO FLEX HOURS AVAILABLE
Hours are 8am – 4:30pm with an unpaid 30-minute lunch break.
Dress Code is business casual environment.
Requirements:
5 years of office/manufacturing experience & strong customer service communication skills.
Elevated levels of discretion, professionalism and mindfulness are necessary.
Ability to work independently, perform multiple tasks and prioritize workload
Excellent organizational & communication skills
Answer, screen and route phone calls!
Proficient in Microsoft 365 – Word and Excel
Current experience with QuickBooks Desktop is REQUIRED
Manufacturing setting experience is preferred.
Must be able to lift parts (30lbs min) and going into the welding shop is required.
Load customer orders as necessary.
Ship customer orders as necessary – UPS, FedEx, Various Trucking Companies
Data entry into QuickBooks – Job order entry, costing, invoicing, maintaining customer data base integrity.
Making deposits and processing credit card payments
Maintaining file systems for customers, vendors, insurances, equipment, etc.
Other tasks such as scanning, opening mail, answering emails, NDA’s, typing quotes, checking credit references.
Must be able to draft email correspondence and provide administrative support to the office manager and owner.
Benefits include Health Insurance, Dental insurance, Life insurance, Long Term Disability insurance, Vacation & Sick time, 10 Paid Holidays and 401k plan when eligible.
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off