What are the responsibilities and job description for the Manager Accounts Payable position at Ramos Law?
JOB PURPOSE
As the Accounts Payable Manager, you'll lead the AP department, overseeing daily team operations, vendor relationships, payment workflows, and the accuracy of all disbursements. This role combines strong leadership, a thorough understanding of general accounting principles, and experience using AP automation software to improve efficiency.
JOB RESPONSIBILITIES
Recruit, onboard, train, and evaluate AP staff. Assign and monitor daily work to maintain a balanced workload.
Manage the full invoice-processing cycle, including three-way matching, payment approvals for ACH, wire transfers, and checks, and audits of employee expense reports.
Serve as the primary escalation contact for vendor disputes, maintain strong supplier relationships, and negotiate favorable payment terms or discounts when possible.
Lead AP activities during month-end close, reconcile general ledger accounts, post journal entries, and prepare aged payables summaries for executive review.
Establish and enforce AP policies that reduce fraud and data-entry risks. Coordinate tax compliance, including W-9 tracking, annual 1099 reporting, and monthly, quarterly, and annual sales and use tax filings.
Regularly assess workflows and implement automation or ERP system enhancements to improve efficiency.
Qualifications:REQUIRED QUALIFICATIONS
Education/Experience
At least 5 years of progressive accounting experience, including 2 or more years in an AP supervisory or leadership role.
Knowledge/Skills/Abilities
Strong knowledge of ERP systems such as QuickBooks and NetSuite.
Intermediate to advanced Microsoft Excel skills.
Strong analytical and problem-solving abilities.
Exceptional attention to detail.
Excellent communication skills for effective cross-functional collaboration.
Salary : $60,000 - $70,000