Admissions Assistant

Admissions Assistant

Reports To: Director of Enrollment & Admissions

Salary Range: $20.00 – $25.00

Schedule: Full-time (40 hours/week), Monday–Friday; occasional evenings and weekends for events

Position Overview

The Admissions Assistant provides administrative, operational, and data support for student

recruitment, admissions, and enrollment management. This role serves as a key point of contact for

prospective families while also supporting the systems, data tracking, and communication workflows

that drive enrollment strategy.

The ideal candidate is highly organized, detail-oriented, and tech-savvy, with experience working in

databases and spreadsheets. Familiarity with the admissions cycle—particularly in a school or

college setting—is strongly preferred. This role provides a unique opportunity to gain hands-on

experience in admissions, marketing, data management, and event planning—serving as a strong

foundation for future growth in enrollment and education leadership

Key Responsibilities

Admissions Operations and Customer Service

• Serve as a primary point of contact for prospective families, providing timely and professional communication
• Schedule interviews, testing, campus visits, and admissions appointments
• Support application processing and ensure completion of required materials
• Assist with admissions communications and enrollment materials

Data Management and Systems

• Maintain accurate and up-to-date records in the admissions CRM/database
• Manage and track inquiries, applications, and enrollment data
• Support data entry, imports/exports, and list management for events and outreach
• Generate reports and assist with data analysis to support enrollment goals
• Assist in building and maintaining communication workflows (e.g., email campaigns, event

follow-ups)

Events and Recruitment

• Coordinate logistics for admissions events (open houses, shadow days, testing, etc.)
• Support outreach efforts with feeder schools and community partners
• Assist with Student Ambassadors and event volunteers
• Provide on-site support during events, including occasional evenings and weekends

Administrative Support

• Support daily operations of the admissions office
• Assist with special projects and process improvements
• Ensure materials, files, and systems are organized and accessible

Qualifications

• Bachelor’s degree preferred
• 1–3 years of experience in admissions, higher education, school administration, or customer service preferred (including internships or student employment in an admissions or enrollment office)
• Experience working in an admissions office, college setting, or enrollment environment strongly preferred
• Strong technical skills, including proficiency in Excel (data tracking, basic analysis, spreadsheets), google drive and database/CRM systems
• Ability to learn and manage new systems and technology quickly
• Strong organizational skills with attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced, seasonal environment
• Discretion and ability to maintain confidentiality
• Bilingual English/Spanish preferred
• Availability for occasional evening and weekend events