What are the responsibilities and job description for the Administrative Assistant – Palmer, Alaska position at RAM ENTERPRISE INC.?
Job Description:
We are seeking a hardworking, experienced professional to serve as an Administrative Assistant with RAM Enterprise, Inc. This position will be supporting the RAM team for the Yukon region.
This is an hourly, non-exempt position reporting directly to the Yukon Office Manager.
Benefits Included:
- Competitive Wages.
- Insurance – Medical, Dental & Vision.
- 401k Company Matching.
- Health Savings Account.
- Life Insurance.
- Paid Time Off (Accrued).
Essential Duties and Responsibilities include, but are not limited to:
- Promote safety as the company’s number one priority.
- Support, promote, and participate in the SPADE (Safe People Always Determine Excellence) programs.
- Effectively manage and track multiple projects including but not limited to, scheduling/manpower needs, timecard management, budget tracking, change order management, and month-end tasks.
- Prepare billing workups with NOC to send to accounting for billing.
- Cost tracking for change order requests
- Daily timecard verification of job coding, hours allocation, calculation of non-billable hours
- Obtaining vendor quotes and assisting the Purchasing Department with material requisitions.
- Purchase Order Maintenance including but not limited to, editing, revising, and receiving packing or delivery receipts. Closing POs at job completion.
- Reserve and manage lodging reservations to assist with job activities.
- Maintain confidentiality in all aspects of client, staff, and company information.
- Respond to customer inquiries in a professional and effective fashion.
- Provide document control support for projects as needed.
- Have a clear understanding of all the products and services we offer.
- Strong problem-solving abilities.
- Possess excellent grammatical, spelling, and punctuation skills.
- Provide support for various departments and remote facilities as needed.
- Other responsibilities as assigned by leadership.
Qualifications:
- Possess a valid driver’s license.
- Professional level communication skills, with the ability to understand, read, and write the English language.
- 1-2 years minimum experience in an office setting, preference will go to those who have worked in a project office.
- Excellent computer skills: Excel, Microsoft Office, including typing.
- Ability to work in a fast-paced, dynamic environment, while prioritizing projects and meeting deadlines
- Ability to work as part of a team as well as independently with little supervision.
- Ability to operate standard office equipment, including but not limited to, computers, printers, telephone systems, calculators, and copiers.
- Working conditions are standard for an office environment.
- Work may require occasional weekend and/or evening work.
- Ability to comply with all policies and procedures in Employee Handbook.
Work Environment:
- Work may require occasional weekend and/or evening work.
- Regular office environment expectations.
o Sitting at least 80%
o Standing, walking and bending at least 10%
- Infrequent travel to job sites may be required. In those circumstances there are the following industrial environment expectations:
o The environment may include minimal exposure to hazards typical of an industrial job site
o Personal protective equipment is required when on job sites, including hard hats, hearing protection, safety glasses, safety footwear, and – as needed- respirators, gloves, and other required protective equipment as needed.
RAM Enterprise, Inc. promotes a drug/alcohol-free work environment through the use of mandatory pre-employment drug testing and ongoing random drug testing. RAM Enterprise, Inc. is an equal opportunity employer.