What are the responsibilities and job description for the Operations Executive Assistant position at Ralph L. Wadsworth Construction?
Application Instructions
Why You’ll Love It Here
At Ralph L. Wadsworth Construction (RLW), you’re stepping into a role where you are the heartbeat of the office and the steady hand supporting our toughest field leaders. You’ll help keep high-pressure operations moving, support an executive team that relies on your accuracy and grit, and collaborate with project managers, superintendents, and craft employees across the company. If you thrive being the person who brings order, structure, and accountability to a fast-paced environment — this is where you will shine.
If you are a steady, calm presence in a high-pressure environment—direct, confident, and able to stand firm with gruff personalities, a detail-driven organizer who is adaptable, resourceful, and proactive, and you naturally step into the role of “the glue” that keeps operations running smoothly. We want to hear from you!
Position Description
What You’ll Do
Jobsite Startup Support
Position Requirements
We are an equal opportunity employer: We do not discriminate based on race, color, national origin, religion, creed, sex, sexual orientation, gender identity, disability, age, genetic information, marital status, military status, membership or activity in a local human rights commission, or status with regard to public assistance, or any other characteristic protected by applicable law.
Why You’ll Love It Here
At Ralph L. Wadsworth Construction (RLW), you’re stepping into a role where you are the heartbeat of the office and the steady hand supporting our toughest field leaders. You’ll help keep high-pressure operations moving, support an executive team that relies on your accuracy and grit, and collaborate with project managers, superintendents, and craft employees across the company. If you thrive being the person who brings order, structure, and accountability to a fast-paced environment — this is where you will shine.
If you are a steady, calm presence in a high-pressure environment—direct, confident, and able to stand firm with gruff personalities, a detail-driven organizer who is adaptable, resourceful, and proactive, and you naturally step into the role of “the glue” that keeps operations running smoothly. We want to hear from you!
Position Description
What You’ll Do
Jobsite Startup Support
- Travel to new project locations for 1–3 weeks to reduce startup pressure on construction teams. (roughly 2-6 times per year)
- Secure short and long-term housing for crews: research options, meet with landlords, negotiate terms, and finalize agreements.
- Assist with move-in tasks such as coordinating furniture, household essentials, utilities, cleaning, etc.
- Establish jobsite travel and housing procedures for incoming team members.
- Support onboarding logistics for new projects and new hires. Serve as a resource. Both locally and remotely, to remove logistical burdens from project teams.
- Manage calendars, meeting prep, follow-ups, and communication for RLW Operation’s senior leadership.
- Prepare and maintain spreadsheets, trackers, logs, and reports that support operations.
- Assist in assembling presentations, packets, and documentation for leadership, team and clients.
- Assist in coordinating company events and training sessions.
- Perform miscellaneous tasks and data-related work to help the operations team stay ahead.
- Build and maintain strong working relationships with project managers, superintendents, field teams, clients and vendors.
- Someone comfortable working independently—both in the office and on remote job sites.
- A person who enjoys solving problems, negotiating, and figuring things out on the fly.
- Strong organization and communication skills.
- Ability to travel several times per year for extended (1–3 week) rotations.
- A service-minded approach—willing to step in wherever needed to support the division.
Position Requirements
- 3–5 years of experience in administrative, executive support, or office coordination roles
- Strong spreadsheet skills (Excel, Google Sheets, formulas, data tracking)
- Experience coordinating complex travel for multiple people
- Ability to travel at least once per month
- Strong communicator who can confidently interact with executives and entry-level craft workers
- Comfortable pushing back, following up, and holding people accountable
- Experience in construction, engineering, manufacturing, or other rugged field environments
- Familiarity with supporting project-based or field-based teams
We are an equal opportunity employer: We do not discriminate based on race, color, national origin, religion, creed, sex, sexual orientation, gender identity, disability, age, genetic information, marital status, military status, membership or activity in a local human rights commission, or status with regard to public assistance, or any other characteristic protected by applicable law.