What are the responsibilities and job description for the Office Manager / Property Operations Coordinator position at Rainbow Works LLC: Victorian Home Rentals?
Office Manager / Property Operations Coordinator
Lawrence, KansasPart-Time to Full-Time (Approximately 30 Hours/Week to Start)
We are a locally owned boutique property management and preservation company seeking a highly organized, detail-oriented Office Manager / Administrative Coordinator to help oversee the day-to-day operations of our business.
We manage a portfolio of historic, high-end rental homes near the University of Kansas and pride ourselves on attention to detail, responsiveness, and the maintenance of long-term relationships with tenants and families.
This is not a corporate office. It is a high-trust, hands-on business where organization, communication, follow-through, and good judgment matter enormously.
This role requires strong communication and a genuine working partnership with the owner. Because the business has many moving parts, the right person must be able to report back clearly, ask questions when needed, flag problems early, and work in close coordination rather than independently going off in a separate direction.
The pace varies seasonally: winter and spring are generally steadier, while summer turnover periods — as well as fall leasing and tenant move-ins — can become extremely busy and deadline-driven. During turnover season, the workload increases substantially and requires flexibility, responsiveness, and the ability to stay calm and organized under pressure.
The ideal candidate must be comfortable working in an Apple/Mac environment and confident navigating spreadsheets, digital records, email communication, and property-related logistics.
A reliable car and a valid driver’s license are required, as this role includes local errands and coordination between properties, banks, and the office.
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Responsibilities
- Enter and track rent payments, invoices, and related records
- Organize bills, utility accounts, vendor records, and property files
- Maintain accurate digital and physical filing systems
- Assist with tenant and parent communication by email and phone
- Coordinate maintenance scheduling, contractor access, and repair follow-up
- Help organize move-ins, inspections, turnovers, walkthroughs, and property showings
- Track deadlines, permits, leases, deposits, and related documents
- Run local errands between properties, banks, and the office
- Assist with spreadsheets, document preparation, scanning, filing, and data entry
- Help improve organization, follow-through, and workflow across multiple ongoing projects and properties
- Monitor follow-up items and help ensure that details do not fall through the cracks
⸻
Requirements
- Strong working knowledge of Apple/Mac computers and iPhone
- Comfortable navigating spreadsheets and maintaining detailed records
- Ability to enter data accurately and notice inconsistencies or missing information
- Strong organizational skills and attention to detail
- Clear, professional written and verbal communication
- Ability to work in close partnership with the owner, with clear communication, regular check-ins, and shared follow-through
- Calm under pressure during busy periods
- Ability to work independently and manage multiple ongoing responsibilities
- Reliability, discretion, and strong follow-through
- Ability to prioritize tasks and maintain organization in a fast-moving environment
- Reliable car and valid driver’s license
⸻
Preferred Experience
- QuickBooks experience
- Administrative, bookkeeping, office management, or property management experience
- Experience communicating professionally with tenants, vendors, clients, or parents
- Experience coordinating schedules, repairs, or project logistics
- Interest in historic homes, preservation, architecture, or small-business operations
⸻
Compensation & Schedule
Starting pay is $22/hour during an initial trial/training period, with review and opportunity for increase based on performance, reliability, and long-term fit.
The position will average approximately 30 hours per week, though hours may increase during busy turnover and leasing periods, particularly in late spring and summer.
Some flexibility in scheduling is helpful.
This is currently an hourly position without employer-sponsored health insurance benefits.
⸻
Ideal Candidate
We are looking for someone practical, intelligent, organized, and dependable — someone who notices the small things others miss and enjoys helping bring structure and follow-through to a fast-moving operation.
This role is best suited to someone who enjoys creating order, managing details carefully, and becoming an important part of a small, highly active business.
We value professionalism, reliability, discretion, and long-term stability. This is a long-term position for someone seeking meaningful responsibility within a small but highly active office and property operation.
Office Manager / Property Operations Coordinator
Lawrence, KansasPart-Time to Full-Time (Approximately 30 Hours/Week to start)
We are a locally owned boutique property management and preservation company seeking a highly organized, detail-oriented Office Manager / Administrative Coordinator to help oversee the day-to-day operations of our business.
We manage a portfolio of historic, high-end rental homes near the University of Kansas and pride ourselves on attention to detail, responsiveness, and maintaining long-term relationships with tenants and families.
This is not a corporate office. It is a high-trust, hands-on business where organization, communication, follow-through, and good judgment matter enormously.
The pace varies seasonally: winter and spring are generally steadier, while summer turnover periods can become extremely busy and deadline-driven, as is fall and getting new tenants settled in. During turnover season, the workload increases substantially and requires flexibility, responsiveness, and the ability to stay calm and organized under pressure.
The ideal candidate must be comfortable working in an Apple/Mac environment and confident navigating spreadsheets, digital records, email communication, and property-related logistics.
A reliable car and a valid driver’s license are required, as this role includes local errands and coordination between properties, banks, and the office.
⸻
Responsibilities
- Enter and track rent payments, invoices, and related records
- Organize bills, utility accounts, vendor records, and property files
- Maintain accurate digital and physical filing systems
- Assist with tenant and parent communication by email and phone
- Coordinate maintenance scheduling, contractor access, and repair follow-up
- Help organize move-ins, inspections, turnovers, walkthroughs, and property showings
- Track deadlines, permits, leases, deposits, and related documents
- Run local errands between properties, banks, and the office
- Assist with spreadsheets, document preparation, scanning, filing, and data entry
- Help improve organization and follow through across multiple ongoing projects and properties
- Monitor follow-up items and help ensure that details do not fall through the cracks
- Help bring order and follow through to a busy office operation
⸻
Requirements
- Reliable car and valid driver’s license
- Strong working knowledge of Apple/Mac computers and iPhone
- Comfortable navigating spreadsheets and maintaining detailed records
- Ability to enter data accurately and notice inconsistencies or missing information
- Strong organizational skills and attention to detail
- Clear, professional written and verbal communication
- Calm under pressure during busy periods
- Ability to work independently and manage multiple ongoing responsibilities
- Reliability, discretion, and strong follow-through
- Ability to prioritize tasks and maintain organization in a fast-moving environment
⸻
Preferred Experience
- QuickBooks experience
- Administrative, bookkeeping, office management, or property management experience
- Experience communicating professionally with tenants, vendors, clients, or parents
- Experience coordinating schedules, repairs, or project logistics
- Interest in historic homes, preservation, architecture, or small-business operations
⸻
Compensation & Schedule
Starting pay is $22/hour during an initial trial/training period, with review and opportunity for increase based on performance, reliability, and long-term fit.
The position will average approximately 30 hours per week, though hours may increase during busy turnover and leasing periods, particularly in late spring and summer.
Some flexibility in scheduling is helpful.
⸻
Ideal Candidate
We are looking for someone practical, intelligent, organised, and dependable — someone who notices the small things others miss and enjoys helping bring structure and follow-through to a fast-moving operation.
This role is best suited to someone who enjoys creating order, managing details carefully, and becoming an important part of a small, highly active business.
We value professionalism, reliability, discretion, and long-term stability. This is a long-term position for someone seeking meaningful responsibility within a small but highly active office and property operation.
This is currently an hourly position without employer-sponsored health insurance benefits.
Pay: From $22.00 per hour
Work Location: In person
Salary : $22