RRC - ITS Manager (Portfolio Project Manager I)

The Railroad Commission of Texas is a state agency with primary regulatory jurisdiction over the oil and natural gas industry; pipeline transport and pipeline safety; natural gas utilities; the LP-gas industry; and surface mining operations. You can find more details about us on the Railroad Commission of Texas' website here https://www.rrc.texas.gov/about-us/ .

Benefits

To support our mission to serve Texas, we need great people to join our team. We provide a great working environment along with outstanding benefits, including:

• Generous paid time off, including vacation, sick time, and at least 12 paid holidays per year
• Telework options for eligible positions
• Flexible work schedules
• Retirement pension with a 150% agency match – you can watch this YouTube video that describes this amazing benefit https://www.youtube.com/watch?v=AJI6M7g73-w
• 401(k), 457(b) and Roth
• Health premiums 100% paid for full-time employees
• Tuition Reimbursement
• Wellness and Exercise Leave
• Career development programs/opportunities for advancement
  
  

For a complete list of our total compensation package, please visit our website at https://www.rrc.texas.gov/about-us/jobs/ . To view benefits available to all State of Texas employees, visit the Employee Retirement Systems website at https://ers.texas.gov/benefits-at-a-glance .

General Description

Performs advanced (senior-level) project portfolio management, managerial, and leadership work related to the implementation of complex technology hardware and software projects supporting Technology Modernization efforts at the Railroad Commission of Texas. Project planning and implementation require coordination across multiple initiatives, divisions, vendors, and stakeholders.

This position manages multiple projects simultaneously and provides direct supervision and leadership to project managers and staff. Responsibilities include assigning and reviewing work, conducting administrative and personnel-related tasks, and providing ongoing coaching, training, mentoring, and professional development to team members. The position fosters collaboration, accountability, and continuous improvement across project teams while supporting organizational goals and strategic initiatives.

The position is responsible for establishing and overseeing an overarching program and portfolio management plan while coordinating the planning, initiation, execution, and successful delivery of multiple interrelated technology projects. These projects may include implementing Software-as-a-Service (SaaS) and Commercial-Off-the-Shelf (COTS) applications, data migration, system modernization, infrastructure upgrades, and business process improvements.

Responsibilities include monitoring project progress, budgets, schedules, risks, and deliverables; ensuring projects are completed in accordance with established standards, methodologies, policies, and procedures; and communicating project status and outcomes to executive leadership, stakeholders, and other relevant parties. Ensures deliverables and project documentation are consistently produced, maintained, and managed with quality, using accepted project management methodologies and best practices.

Works under limited supervision with considerable latitude for the use of initiative, independent judgment, and decision-making authority.

Job Duties

• Plans and directs resources necessary to develop and support the agency's information technology (IT) priorities, strategies, and goals.
• Lead system-level projects and obtain authorization for the projects and commitment of resources from management. Develops, monitors, and reports on program and project budgets, schedules, work plans, resource requirements, cost estimates, and projections.
• Managing ITS human resources, including completing personnel management, administrative, and organizational functions, and ensuring the professional development of team members.
• Managerial Responsibilities, including hiring of new staff; establishing annual performance goals for all direct reports; conducting mid- and year-end performance evaluations; and planning and coordinating annual training.
• Works closely with project managers to monitor costs, quality, risks, and issues; analyze trends; report findings; and make recommendations to mitigate project concerns.
• Coordinate activities for multiple projects with potential oversight entities (DIR, LBB, QAT, SAO, etc.), vendors, and staff augmentation contractors.
• Compile, distribute, and present information and status reports to many levels of management, including senior RRC executives and state and oversight agencies.
• Coordinates, develops, and evaluates a portfolio of projects using accepted management methodologies, including:
• Establish the rules and procedures for making portfolio-level decisions.
• Analyzes and monitors project components to identify issues, risks, and opportunities for improvement; and designs strategies to mitigate or avoid future risks.
• Monitors, manages, and tracks budget and expenditures to ensure projects are completed within budget.
• Monitors and manages project quality to ensure project deliverables are acceptable and fulfill the project contract's or specifications' terms.
• Provide direction with Standard Operating Procedures (SOP) and update accordingly.
• Manages and develops outsourced service provider contracts/agreements, including drafting project solicitations/scope of services; evaluating offers; overseeing work order drafting, managing and tracking; acquiring and tracking staff augmentation vendors; and managing overall project and program budgets.
• Reviews and recommends proposals and bids to management.
• Provides stakeholders with timely assessments of project performance.
• May testify before governing boards, legislative bodies, and interested groups on project status.
• Assigns and supervises the work of others.
• Performs other duties as assigned.
  

Military Crosswalk information can be accessed at: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdf

Qualifications

Minimum Qualifications

• A degree from an accredited four-year college or university, preferably with major coursework in information systems, computer science, data processing, communications, business, or a related field.
• 5 years of progressive management and leadership experience overseeing information technology (IT) programs, project portfolios, or large-scale technology initiatives. *Experience must include direct supervision of project managers, technical staff, and/or multidisciplinary teams.
• 5 years of experience leading or managing projects, including implementing business processes into modern technologies.
• 5 years of experience planning and/or assessing resource needs for IT-related strategic objectives, including budgeting for and/or participating in IT procurement activities and scheduling.
• 5 years of experience with software development lifecycle(s), project management lifecycle(s), or systems development lifecycles, and managing project timelines, milestones, and scope.
  
  

Preferred Qualifications

• Experience with communicating or coordinating with management, technical staff, customers, and governance committees on IT projects (specifically automation, troubleshooting, PM, or IT lifecycles), activities, and/or including preparing reports and/or giving presentations (including the ability to work cooperatively with entities such as the internal auditors, LBB, SAO, CPA, DIR, QAT).
• Experience in leading or managing project managers in the Salesforce platform and the implementation of developer efforts.
• Experience in agile methodology, scrum, and practices applicable to highly complex hardware and software projects; of systems and procedures used to evaluate a third-party vendor's performance; and of local, state, and federal laws and regulations relevant to the administration of the projects.
• Experience in the creation and maintenance of Standard Operating Procedures (SOP).
• Experience in coordinating project portfolio activities with other state agencies, governmental jurisdictions, or private sector partners and contractors.
• Experience in program and project monitoring, addressing changes in scope and budget, and operating computers and applicable computer software.
• Experience managing programs with multiple projects; to establish program goals and objectives; to exercise sound judgment in making critical decisions; to analyze complex information and develop plans to address identified issues; to demonstrate negotiation and facilitation skills; to identify risks and gaps; to prepare reports; to communicate effectively; and to plan, assign, and/or supervise the work of others.
• Graduate degree (MBA, Master's in Computer Science, MS in Environmental-related studies) or certified Project Management Professional (or similar professional IT certification).
  
  

Knowledge, Skills, And Abilities

• Ability to lead, supervise, coach, mentor, and develop project managers and staff.
• Ability to effectively supervise staff and manage administrative and organizational functions.
• Knowledge of systems and procedures used to evaluate a third-party vendor's performance.
• Knowledge of Agile methodologies, including build planning, sprint planning, and sprint execution processes and activities.
• Knowledge of large-scale IT operations and information technology industry trends.
• Knowledge of modernizing technology from legacy/mainframe systems to modern technologies.
• Ability to exercise sound judgment, initiative, and independent decision-making in high-impact situations.
• Knowledge of change management best practices for technology-related initiatives, including training and communication.
• Knowledge of program, portfolio, and project management practices.
• Skill in project management monitoring, including addressing changes in scope and budget.
• Skill in developing and monitoring project schedules, budgets, cost estimates, resource plans, and performance metrics.
• Skill in working collaboratively and cooperatively at all levels of an organization and other agencies.
• Strong leadership skills to coordinate and motivate project teams.
• Skill in analyzing complex business environments and policies to develop effective and innovative solutions.
• Skill in defining customer requirements, securing project approval, establishing plans, managing budgeted resources, and assessing
  
  

achievement of goals.

• Skill in facilitation, negotiation, conflict resolution, critical thinking, decision-making, oral and written communication, and leadership.
• Ability to establish project goals and objectives.
• Ability to work closely with senior leadership and manage expectations for projects.
• Demonstrated ability to use the Texas Project Delivery Framework.
• Ability to administer budgets across multiple projects and ensure they meet requirements.
• Ability to analyze complex information and develop plans to address identified issues.
• Ability to communicate clearly and effectively in writing and verbally.
• Ability to develop and evaluate budget requests and monitor budget expenditures.
  
  

Work Hours and Telework: Standard office hours for Commission employees are 8:00 a.m. to 5:00 p.m., Monday through Friday. Our agency offers alternative schedules for employees, provided they do not adversely affect operations or service levels and standard hours of operation are maintained. The Commission may also offer telework in accordance with the agency's approved Telework Plan. Alternate work schedules and telework may be discussed with the hiring manager during the interview process.

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the CAPPS Recruit Prescreening Questionnaire to be considered for the posting. To complete the Prescreening Questionnaire, go to CAPPS Recruit to register or log in: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en

Remarks

• There is one available position.
• Official transcripts, DD214 or DD1300, copies of license/certifications, or other minimum requirement validations will be requested at the time of the job offer.
• Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa.
• Criminal background checks will be conducted on all final candidates. An applicant who has been convicted of a criminal offense relevant to the position may be disqualified from employment.
• This position is designated as primarily onsite. While limited remote work flexibility may be available, regular in-person attendance at the assigned work location is required.
  
  

THE RAILROAD COMMISSION OF TEXAS ONLY ACCEPTS ONLINE APPLICATIONS FOR THIS POSTING.

Due to the high volume of applications, we do not accept telephone calls. Only candidates selected to interview will be contacted. Notifications to applicants are sent electronically to the email address you provide.

The Railroad Commission of Texas is an Equal Opportunity Employer and does not

discriminate on the basis of race, color, national origin, sex, religion, age

or disability in employment or in the provision of services.

The Railroad Commission of Texas is a tobacco-free workplace.