Conference Logistics Coordinator

Job Type: Full TimeLocation: Virtual, but must live in New York Metro Area (NY, NJ, CT), Baltimore Metro Area, DC or ChicagoSalary: $55,000-$65,000About the RoleRagan Communications is seeking a proactive, detail-driven Conference Logistics Coordinator to support the planning and execution of our high-profile B2B conferences, award programs, retreats, workshops, and virtual events. This is an excellent role for an early-mid career professional who is passionate about delivering exceptional event experiences and wants to grow within an established, industry-leading organization.You’ll be an essential part of our Events team, helping ensure every detail is accounted for, every attendee feels taken care of, and every event runs seamlessly. The ideal candidate is highly organized, solution-oriented, collaborative, and thrives in a fast-paced environment where no two days are the same.This role provides hands-on experience, direct ownership of logistics workflows, and opportunities to partner closely with marketing, creative, programming, and sales teams. Some travel is required for onsite event support.What You’ll Do:You’ll play a key role in event execution by:Coordinating and executing logistics for in-person and virtual events.Managing attendee registration processes – from building and testing registration pages to tracking registrations, responding to attendee inquiries, and supporting pre-and post-event communications.Assisting in hotel room block management, production schedules, A/V coordination, food and beverage planning, and vendor communication.Managing shipments of branded materials, print assets, and event supplies to/from venues.Supporting onsite event operations – including set-up, registration desk management, attendee support, and vendor coordination.Collaborating with the marketing and creative teams to ensure signage, collateral, digital assets, and branding are accurate and high-quality.Tracking expenses, processing invoices, and maintaining organized event documentation.Contributing ideas to enhance attendee experience and improve event workflows.Performing general administrative and logistical tasks to support the events team.Other duties as assigned.What Makes You a Great Fit:Bachelor’s degree in Hospitality, Business, Marketing, Communications, Event Management, or a related field.2 years of experience supporting events, conferences, marketing programs, hospitality operations, or similar.Experience with event registration and management platforms (Cvent, Eventbrite, HubSpot, Splash, or similar) is preferred.Exceptional attention to detail with strong organization and follow-through.Clear and professional written and verbal communication skills.Ability to manage multiple priorities, timelines, and stakeholders.Comfortable stepping in, solving problems, and working both independently and collaboratively.Willingness to travel up to 15% for onsite event support.Why Join Ragan:Our core values – Connection, Curiosity, Innovation, and Integrity – guide all we do and help define what’s important to us at Ragan. Comprehensive benefits, including:Health, dental, vision401(k) with employer matchCompany-paid disability and life insurance Generous PTO and paid holidaysProfessional development supportEarly close Fridays year-roundAbout RaganRagan Communications is the industry leader in providing professional development, training and intelligence to communicators, marketers, HR professionals and business leaders worldwide. At Ragan, we are passionate about serving our community and supporting one another.How to ApplyWe’re looking for someone who pays close attention to detail – the kind of communicator who reads between the lines.To demonstrate that, please include a brief cover letter explaining:Why you’re excited about this role at Ragan CommunicationsHow your experience aligns with our mission to educate and inspire PR and communications professionals*Applications without a cover letter will not be considered – this helps us identify candidates who take the time to fully read and engage with our job description. Powered by JazzHRrgZnkDyXcy

Salary : $55,000 - $65,000