Office Assistant- Entry Level

Job Summary

We are seeking an enthusiastic and detail-oriented Office Assistant at the entry level to join our dynamic team. This role offers a fantastic opportunity to develop foundational office skills, support daily administrative operations, and contribute to a professional and organized work environment. The ideal candidate will be proactive, organized, and eager to learn, with a passion for providing excellent customer service and maintaining efficient office workflows. This paid position is perfect for individuals looking to start their career in office management and administrative support.

Duties

• Greet visitors and manage front desk responsibilities with professionalism and warmth
• Answer multi-line phone systems promptly, directing calls accurately and courteously
• Perform data entry tasks using Microsoft Office and Google Workspace applications with precision
• Assist with bookkeeping activities using QuickBooks and handle basic financial recordkeeping
• Manage filing systems, organize documents, and ensure confidentiality of sensitive information
• Support calendar management and scheduling for team members or executives
• Provide general clerical support including proofreading, document preparation, and mail handling
• Maintain office supplies inventory, place orders as needed, and ensure the workspace is tidy and organized
• Offer customer support by addressing inquiries via phone or email with excellent communication skills

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Familiarity with QuickBooks or similar bookkeeping software is a plus
• Excellent organizational skills with the ability to prioritize tasks effectively
• Effective phone communication skills coupled with proper phone etiquette
• Bilingual abilities are desirable to assist diverse client needs
• Experience in office management, clerical work, or administrative roles is preferred but not required
• Ability to handle confidential information discreetly and professionally
• Strong typing speed along with proofreading skills to ensure accuracy in all documents
• Time management skills to balance multiple responsibilities efficiently
• Personal assistant experience or calendar management skills are advantageous

Join us in creating a positive and productive office environment where your organizational talents can shine! This entry-level position offers valuable experience in office operations while supporting a collaborative team dedicated to excellence.

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Work Location: In person