BOOKKEEPER / ADMINISTRATIVE ASSISTANT

BOOKKEEPER / ADMINISTRATIVE ASSISTANT

Raegan Ford Design is a collaborative, fast-paced interior design firm with a unique focus on Greek student housing across campuses nationwide, as well as select high-end residential projects. Our work combines thoughtful storytelling, high performance, and strong partnerships with clients who value meaningful design and lasting results.

Role Summary

The Bookkeeper/Administrative Assistant is responsible for ensuring financial accuracy, operational organization of all projects. This hybrid role supports job costing, bookkeeping, project purchasing, travel coordination, Monday.com hours management, and administrative operations. The ideal candidate is meticulous, highly organized, detail-oriented, proactive, and comfortable managing multiple workflows with precision and consistency.

This role is essential to maintaining clean financials, supporting project management and procurement teams, and reinforcing operational structure as the company grows.

Core Responsibilities

Bookkeeping & Job Costing (40%)

·     Code all transactions daily in QuickBooks with absolute accuracy.

·     Maintain clean chart-of-accounts alignment across all projects and expenses.

·     Responsible for project invoices.

·     Track and allocate design labor, product costs, freight, tax, and reimbursables by project.

·     File multiple state sales taxes monthly.

·     Prepare monthly job costing reports in partnership with Operations.

·     Coordinate with the outsourced accountant (if applicable).

Monday.com Hours Management (15%)

·     Pull designer hours weekly from Monday.com Time Tracking.

·     Update hours into Excel (Capacity Planning, Labor Budgets, Profitability Sheets).

·     Reconcile hours to projects.

Status: Full-time

Reports to: Director of Operations

Supports: Procurement, Project Manager(s), & Executive Team

Salary: $65-70k

Benefits: PTO, Health, Dental, Vision, & Group Life Insurance