Sr. Executive Administrative Specialist(DCSA)Federal

Top-Secret Security Clearance Required**

Job Role:Executive Administrative Specialist – Senior (DCSA Component Acquisition Oversight (CAO))
City/State/Region:  Quantico, VA and Northern Virginia area.
Location:  Onsite (DCSA Headquarters in Quantico, VA)
Job Type:  Full-Time / Exempt
Citizenship: U.S. Citizen Only
Clearance:  Must possess a Top-Secret security clearance or higher to be considered.
Salary Range:  $70K – $90K
Job Posting Close Date:  4/30/2026

Overview:

INTECON, LLC is seeking a highly experienced Executive Administrative Specialist (Senior) to support the Defense Counterintelligence and Security Agency (DCSA), Acquisition Technology (AT) Directorate, with direct alignment to the Component Acquisition Oversight (CAO) Staff.

This role serves as a central operational and coordination hub for CAO and AT leadership, responsible for managing executive workflows, overseeing task management processes, enabling front office operations, and supporting high-visibility initiatives across the organization.

The ideal candidate is a senior-level administrative and operations professional with proven experience supporting DoD leadership, managing enterprise tasking systems, coordinating complex events, and driving process standardization in a fast-paced, mission-critical environment.

Key Responsibilities:

• Executive Operations & Front Office Support:

• Provide direct executive-level support to CAO and AT leadership, including calendar management, meeting sequencing, and prioritization of engagements.

• Coordinate across Executive Assistants, Front Office personnel, and leadership to optimize scheduling and decision-making workflows.

• Manage shared Outlook inboxes and executive communications, ensuring timely routing, response, and action tracking.

• Prepare briefing materials, executive correspondence, and decision-support products for leadership engagements.

• Serve as the Primary CATMS Task Manager for CAO, managing all internal and external taskers from receipt through closure.

• Track, monitor, and report tasker status, ensuring timely completion, suspense compliance, and leadership visibility.

• Consolidate and submit Branch Chief and Directorate-level inputs, ensuring alignment with leadership intent.

• Implement and maintain task tracking tools (e.g., MS Teams, Kanban boards) to improve workflow transparency and execution discipline.

• Coordinate tasker inputs across multiple directorates, supporting enterprise-level decision-making.

• Compile, consolidate, and submit inputs for key deliverables.

• Track workload metrics, task volumes, and reporting requirements to support leadership awareness and operational planning.

• Support acquisition-related documentation and ensure alignment with DoD standards and formatting requirements.

• Lead planning and coordination of high-visibility events and engagements, including Senior leadership briefings and external engagements.

• Develop event artifacts including playbooks, agendas, communication plans, and after-action reports.

• Coordinate logistics across stakeholders, including conference rooms, IT support, registration, and communications.

• Manage event changes, rescheduling, and stakeholder notifications in dynamic environments.

• Serve as the primary point of contact for CAO office operations, ensuring workspace readiness and administrative continuity.

• Support onboarding and in-processing of personnel, including IT setup, GFE coordination, and first-day readiness.

• Maintain office resources, supplies, and operational support functions.

• Provide backup support to the AT Front Office and Executive Assistants as needed.

• Develop and maintain “How-To” guides, SOPs, and administrative playbooks to standardize processes and improve execution.

• Identify inefficiencies and recommend improvements across task management, communication, and workflow processes.

• Support SharePoint and Teams optimization efforts to enhance information management and collaboration.

• Coordinate and support in-person, hybrid, and virtual meetings, ensuring full operational readiness.

• Capture and distribute meeting minutes, action items, and follow-ups to ensure accountability and execution.

• Coordinate conference room scheduling, IT support, and troubleshooting to maintain operational continuity.

• CATMS Task Management & Executive Coordination:

• Program Coordination & Reporting:

• Event Planning, Execution & Strategic Initiatives:

• Office Operations & Workforce Support:

• Process Improvement & Knowledge Management:

• Meeting & Collaboration Support:

Clearance Requirements:

• Active Top Secret (TS) security clearance is required; TS/SCI clearance is preferred.

Qualifications:

• Associate’s degree in Business Administration, Management, Communications, or related field (Bachelor’s preferred).

  • Equivalent experience may be considered in lieu of a degree.

• 10 years of experience supporting DoD, federal agencies, or large-scale organizations.

• 5 years of executive-level administrative support experience in high-visibility environments.

• 3 years of experience with task management systems (CATMS, SharePoint, ServiceNow, JIRA, etc.).

• Demonstrated expertise in task tracking, executive coordination, and workflow management.

• Proven ability to manage multiple priorities, deadlines, and high-tempo tasking environments.

• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).

• Excellent written, verbal, and organizational skills with strong attention to detail.

• Familiarity with DoD Acquisition processes and documentation (FAR/DFARS, DoDI 5000 series) preferred.

• Experience supporting Acquisition, Program Management, or Executive Front Office environments strongly preferred.

Why Join INTECON?

At INTECON, we deliver mission-critical support to national defense operations, enabling leadership at the highest levels of government. As part of our team, you will play a key role in driving operational excellence, supporting senior decision-makers, and improving enterprise processes within a dynamic and fast-paced environment.

Benefits:

• Comprehensive Group Health Plans (Medical, Dental, and Vision) coverage.

• Company-paid Short-Term and Long-Term Disability, Life, and AD&D Insurance.

• Critical Illness and Accident Insurance.

• Flexible Spending Accounts and Supplemental Plans Available.

• Generous Paid Time Off and Holiday Pay.

• 401k Retirement Plan with Company Match.

• Company-paid Training/Development Programs, and Educational Assistance Program.

• Employee Assistance, Health Advocacy, and Financial Wellbeing Programs.

About INTECON:

Founded in 1999, INTECON has been a trusted leader in delivering cutting-edge technology and strategic solutions for defense, security, and mission-critical operations for over two decades. As an integral part of Aspetto, we go beyond conventional government contracting – driving innovation, anticipating challenges, and developing forward-thinking solutions that enhance operational effectiveness and national security.

Leveraging Aspetto’s deep expertise in acquisition, design, deployment, and sustainment, INTECON ensures strategic superiority and mission success for our clients. Our ISO 9001:2015 certification reflects our unwavering commitment to quality, precision, and operational excellence. With a robust suite of capabilities including Enterprise IT & Cloud-Based Technologies, Software Development & Cybersecurity, Data & Analytics, Intelligence & Professional Services, Logistics, and Tactical Equipment. We empower organizations with agile, scalable, and mission-driven solutions.

At INTECON, our dedication to integrity, ingenuity, and client-focused execution positions us as a premier partner in defense and technology. Together with Aspetto, we continue to set new standards of excellence, ensuring the security, resilience, and success of those we serve.

INTECON is proud to be an Equal Opportunity Employer committed to fostering diversity and inclusiveness. We firmly uphold the principle of Equal Pay for Equal Work, without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, eligible veteran status, or any other protected characteristic. We welcome qualified applicants from all backgrounds and strive to create a workplace where everyone feels valued and respected.

Compensation Disclaimer:

The salary range listed reflects a broad span to account for variations in experience, education, certifications, security clearance level, and other job-related factors. Final compensation will be determined based on the candidate’s qualifications, relevant experience, and alignment with both company guidelines and contractual rate restrictions established by the Government or customer.

Salary : $70,000 - $90,000