Front Desk Receptionist

Job Overview
We are seeking a Spanish speaking professional and organized Front Desk Receptionist to join our team. This role is vital in creating a welcoming environment for clients and visitors while efficiently managing administrative tasks. The ideal candidate will possess excellent communication skills, strong organizational abilities, and proficiency with office management tools. Experience with medical or dental reception, QuickBooks, and bilingual capabilities are a plus. This position offers an opportunity to be the first point of contact in a dynamic office setting, supporting daily operations and ensuring smooth workflow.

Duties

• Greet clients, visitors, and callers with professionalism and courtesy
• Manage multi-line phone systems, screen calls, and direct inquiries appropriately
• Schedule appointments and manage calendar appointments using Google Workspace or Microsoft Office tools
• Perform data entry, filing, and maintain accurate records using office software
• Handle incoming and outgoing correspondence, including emails and mail distribution
• Assist with billing, bookkeeping, and basic office management tasks using QuickBooks or similar software
• Provide exceptional customer service by addressing inquiries promptly and effectively
• Maintain a clean and organized reception area
• Proofread documents for accuracy before distribution
• Support administrative functions such as proofreading, document preparation, and clerical support as needed

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Strong computer literacy with experience in data entry and office management software like QuickBooks
• Excellent organizational skills with the ability to multitask efficiently
• Exceptional phone etiquette with experience managing multi-line phone systems
• Bilingual abilities are preferred to assist diverse client needs
• Prior office or administrative experience, including clerical or receptionist roles
• Strong typing skills with attention to detail for proofreading and data accuracy
• Customer service-oriented mindset with excellent communication skills
• Ability to handle confidential information discreetly
• Experience in medical or dental receptionist roles is advantageous but not required
• Time management skills to prioritize tasks effectively

This position is integral to maintaining an efficient office environment while providing outstanding support to clients and team members. We welcome candidates who are professional, personable, organized, and eager to contribute to our team’s success.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Work Location: In person

Salary : $18 - $20