Administrative Operations Coordinator

It’s 8:30 a.m. in our Boca Raton, FL office. You open the shared calendar and line up a day of appointments so every meeting stays on track. A teammate pings you for help compiling a short presentation—within minutes, you’re polishing slides and formatting a one-page summary. Calls come in; you route them efficiently and respond to messages with clarity and care. By mid-morning, you tidy up the digital filing system so documents are up to date and easy to find. After lunch, you check office supplies, submit a quick order to replenish inventory, and finalize logistics for a team meeting next week. Before the day wraps, you lend a hand on a cross-team project and confirm tomorrow’s schedule. Smooth operations, achieved.

• Keep calendars accurate and appointments coordinated to the minute.
• Create and refine reports, presentations, and other business documents.
• Manage incoming calls and correspondence, directing inquiries appropriately.
• Maintain orderly filing systems and ensure documentation stays current.
• Support colleagues on projects and ad-hoc tasks as priorities evolve.
• Track office supplies and oversee inventory needs.
• Assist with planning and coordinating meetings, events, and team activities.

• High school diploma or equivalent (additional office administration education/certifications are a plus).
• Demonstrated experience in an administrative assistant or similar support role.
• Exceptional organization and attention to detail.
• Clear, confident written and verbal communication.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to work independently while collaborating well with a team.
• A positive mindset and adaptability in a fast-paced setting.

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance
• Paid time off
• Vision insurance

Join a dynamic team where your knack for coordination and your drive to help others keep our operations running seamlessly.