Accounting Specialist

Job Title: Accounting Specialist
Position Number: ACCT - 004
Location:  Niceville, FL 
Worksite:  R3 FL Office

Status: Full Time

Date Added: August 5, 2025

Job Summary: 

The Accounting Specialist understands the organization and the operations of the Company. This position assumes assigned responsibilities; interprets and applies company policies, procedures, and rules; classifies data according to prescribed accounting systems. The Accounting Specialist must have previous experience of Costpoint/Deltek and have experience executing these responsibilities accurately and timely.

 Duties and Responsibilities:

• Assist and trains employees during onboarding Travel Expense Policy and Reimbursement.
• Travel and Expense Module Deltek Administrator.
• Order and stock office supplies as needed.
• Administers company approved Auto Rental Contracts and supports travel employees with auto rental issues.
• Review, approve and process Expense Reimbursements in Deltek/Costpoint, audits expense reimbursement attachments and approves Travel expense reimbursements before weekly check run.
• Maintain and update as necessary Per Diem Rates in Deltek/Costpoint.
• Set Up New Vendors and obtain ACH banking information.
• Issue manual checks into Costpoint System and Banking System as necessary.
• ACH check runs completed weekly, all supporting vouchers filed electronically.
• Assist employees with Costpoint questions regarding expense reports. 
• Establish new vendor relationships, manage vendor master files, and compile and submit year-end 1099 forms.
• Prepare Property Tax Returns and Sales and Use Tax Returns as required.
• Examine, input, and post AP vouchers, document AP transactions into Costpoint, 
• Reconcile credit cards for AP data upload and coordinate weekly ACH disbursement.
• Assign account coding for invoices and bank transactions following internal control procedures, support and approvals.
• Systematize documentation for both Accounts Payable, Travel Expense Reports, and credit card transaction support, store it efficiently and paperless.
• Prepares a variety of detailed accounting transactions, including, accruals, and correcting journal entries and voucher reclassifications.
• Provide support to project managers, treasury, accounting, audit and other team members as needed.
• Perform additional responsibilities, ad-hoc reporting, and analysis as requested or assigned.

Required Qualifications:

• Minimum 3 years of experience in the Government Contractor industry accounts payable and travel reimbursements using Deltek Costpoint.
• Knowledge of Cost Accounting Standards and Federal Acquisition Regulation rules and regulations regarding unallowable and allowable expenses.
• Knowledge with Microsoft Office including Excel, Costpoint Time and Expense, Costpoint accounting software, Costpoint Enterprise Reporting.
                                                              

EOE AA M/F/Vet/Disability