What are the responsibilities and job description for the Accounting Clerk position at R-Tek Manufacturing LLC?
BASIC FUNCTIONS:
Support the company’s accounting and bookkeeping functions by performing clerical accounting duties related to accounts receivable, accounts payable, payroll support, banking, account reconciliation, financial reports. Assist with entering, organizing, verifying, and maintaining accurate financial information while also providing related administrative support to help ensure daily office and accounting processes are completed accurately and on schedule.
SPECIFIC RESPONIBILITIES:
Accounts receivable – billing customers for services and parts, sending out monthly statements, collections of accounts, applying payments, maintaining customer files. Keeping track of exchange items and issuing credits when returned.
Accounts payable – Verifying invoices, entering them in system into correct account and scheduling them for payment. Keeping track of company expenses ie. employee expense reports and company spending.
Banking – making deposits, managing company checking and money market accounts- reconciling bank statements for each account.
Financial – generating end of month reports, ie. Profit & Loss, Balance Sheet, Cash Flow Statements, General Ledger, and A/P & A/R aging summaries. Assist and work with CPA on payroll, company accounts and financials. Assist with yearly/quarterly budgets and keeping track of expenses.
Payroll support – collect and verify employee time information, prepare payroll details for CPA processing, maintain payroll-related records, assist with vacation and sick time tracking, and help ensure payroll information is submitted accurately and on schedule.
Human resources support – assist with payroll information for CPA, maintain vacation/sick records, update employee files, support insurance program administration, assist with recruitment paperwork, and help coordinate employee onboarding and offboarding activities.
Purchasing support - generate and send purchase orders for materials needed by the organization. Track back orders to support completion of customer orders. Coordinate with production on material timing and assist with vendor/supplier pricing follow-up.
Order Entry – enter customer purchase orders daily, check/match pricing, build shop paperwork, enter material usage when job is done, close job, make packing slip, invoice customer
Inventory support – help track inventory levels, assist with regular audits, reconcile discrepancies between physical stock and system records, and support efforts to identify and move obsolete inventory.
Administrative support duties – answer telephones and direct calls, take messages, respond to routine questions, maintain office supplies, assist with customer quote follow-up, and support customer service needs as directed.
Standard Operating Procedures (SOPs) support – assist with creating, documenting, organizing, and updating office SOPs for routine administrative processes. Work with team members to gather process information, maintain accurate procedure records, and help ensure SOPs are easy to follow and available for reference.
GENERAL RESPONSIBILITIES:
- To always present a favorable image of Rtek WI to our customers, suppliers, and associates.
- Conduct all business activities in a safe and ethical manner.
- Safeguard the assets and information of R-Tek WI LLC under the knowledge and control of this position. Ensure that all customer information, employee information and other financial information is treated as confidential information.
- Comply with all government laws and regulations pertaining to the responsibility of this position.
- Prepare periodic informational reports for management as requested.
- Continuously strive to improve job knowledge, business skills and capabilities.
- Strong organizational, communication, follow-up and analytical skills
- Strong verbal and written communication skills
- Organize Company events, meetings, and travel arrangements
- Support administrative staff and daily office workflow by assisting with reception coverage, workload coordination, and completion of routine office tasks
- Assist with creating, maintaining, reviewing, and updating office SOPs semi-annually or as processes change