Proposal Coordinator

Responsibilities

• Assist with the proposal and presentation development process, which involves collaborating with technical leaders and project managers to produce high-quality materials that meet internal and client deadlines
• Asssit with proposal preparation including facilitating proposal kick-off meetings, strategizing win themes, coordinating assignments, gathering, and editing proposal materials, formatting documents, and printing and/or compiling electronic materials for final submission.
• Maintain our CRM database including tracking leads and opportunities and updating project experience data.
• Must maintain a professional image in representing the organization both by phone and in person
• Assemble final marketing documents into attractive, organized, compelling, and high-quality presentations.
• Assist with tracking and maintaining required client pre-qualifications.
• Collect and integrate materials from technical staff as required.
• Collect, develop, write, and edit project job descriptions, resumes and other content.
• Coordinate and ensure fulfillment of timely print orders as required.
• Gather and review graphics as required.
• Support assigned office staff as needed
• Assist with reviewing proposal and presentation drafts for grammar, readability, and formatting
• Organize social media postings and website update requests
• Perform advanced, varied, and confidential administrative duties in support of business efforts
• Coordinate and schedule careers fairs, employee trainings, and professional activities
• Assist with internal employee event coordination and execution
• Manage and maintain company promotional item inventory
• Occasionally assist with reception desk coverage

Qualifications

• Associate or Bachelors degree preferred
• 3-5 year’s administrative or marketing support experience, similar experience with an architectural or engineering firm a plus
• Proficient using Microsoft Office (Word, Excel, Outlook) and Adobe Creative Suite
• Experience with Adobe InDesign, Illustrator, and Photoshop a plus
• Excellent proofreading, formatting, and editing skills
• Ability to effectively present information and respond to questions from team members and management
• Ability to maintain positive working relationships with management, staff, and external contacts
• Ability to prioritize assignments, multi-task, and meet deadlines
• Attention to detail and accuracy
• Strong written and verbal communication skills
• Organizational skills

Benefits

• Our comprehensive compensation package includes full-time employment company paid medical, dental, and vision coverage; life insurance, short- and long-term disability insurance; 401(k)/Roth with company match; paid time off; employee referral and professional license bonuses ETC