What are the responsibilities and job description for the Benefits Coordinator position at R.J. Corman Railroad Group?
R. J. Corman Railroad Group is seeking a Benefits Coordinator in Nicholasville, KY.
Accountability:
Responsible for assisting with the administration of employee benefit programs, including coordinating enrollment activities, resolving insurance-related issues, processing benefit invoices, maintaining accurate records, administering leave, and completing unemployment claims. Ensures benefit-related changes and documentation remain current and compliant with applicable Human Resources regulations. Provides administrative support for other HR functions as needed.
Responsibilities:
- Coordinates and facilitates the enrollment process for eligible employees in company-provided benefits, including health, dental, vision, COBRA, disability, and life insurance.
- Serves as a liaison between employees, third-party administrators (TPAs), insurance carriers, and the Company’s benefits broker.
- Administers enrollment periods, including employee communications, required mailings, and oversight of participant and applicant eligibility.
- Maintains communication with employees and management to ensure benefit, pay, and employment records are current and accurate for new hires, active employees, and terminated employees.
- Establishes positive employee relations by responding to questions, providing assistance, explaining benefits and policies, and treating each person with dignity and respect.
- Maintains personnel and benefit-related records to ensure appropriate documentation and a clear record of all transactions.
- Processes benefit invoices, submits required reports, and coordinates benefit payments accurately and on time.
- Serves as a primary contact for hiring managers regarding new-hire paperwork requirements.
- Completes new-employee data entry and maintains personnel, medical/insurance, and 401(k) files.
- Assists with assigned departmental projects and administrative work.
- Maintains employment eligibility documentation and Form I-9 files.
- Administers Family and Medical Leave Act (FMLA) processes, including documenting and tracking eligible leave and benefit payments.
- Completes and responds to unemployment claims, including gathering and submitting supporting documentation, coordinating with managers to verify separation details, responding to requests for additional information, participating in unemployment hearings as needed, and maintaining accurate claim records.
- Performs other duties as assigned.
- Associate's or bachelor's degree in Human Resources, Business Administration, Office Administration, or a related field preferred; equivalent experience considered.
- Three to five years of experience in benefits administration, Human Resources, payroll, or a related administrative role preferred.
- Strong working knowledge of Microsoft Office applications, particularly Excel, Word, and Outlook.
- Experience maintaining confidential employee records and managing data with a high degree of accuracy.
- Ability to prioritize multiple tasks, meet deadlines, and provide exceptional customer service to employees and managers.
- Experience with HRIS, benefits administration systems, and electronic recordkeeping preferred.
Physical Requirements:
- Occasionally lifts and moves office materials and equipment weighing up to 20 pounds.
- Requires hand and finger dexterity for frequent keyboard and computer use.
Environmental Conditions:
Performs duties in an inside administrative office environment.
Benefits: R.J. Corman Railroad Group, LLC is committed to providing its full-time employees and their families with quality benefits. R.J. Corman offers the following benefits:
Full-Time Team Members:
- Immediate Eligibility Starting Day One of Employment:
- Medical, Dental, Vision Insurance
- PTO (Paid Time Off) Accrual
- 8 Paid Holidays Per Year
- Veteran’s Day is a Paid Holiday for US Veterans
- Voluntary Supplemental Life Insurance
- Voluntary Short and Long-Term Disability
- Voluntary Accident Insurance
- FSA and HSA Options
- 401K Employer Match
- Paid Maternity Leave
- Group Life Insurance
All Team Members:
- 401K Retirement Savings Plan
- Referral Bonuses
- Employee Discounts from Various Suppliers
- Employee Assistance Program
- Annual Boot Voucher
- Company Provided PPE
- Prescription Safety Glasses Allowance
R. J. Corman Railroad is an Equal Employment Opportunity (EEO) employer that is committed to a safe and drug-free workplace. R. J. Corman performs pre-employment criminal background checks and substance abuse testing, which includes a urine drug test to detect the presence of illegal drugs. We appreciate your cooperation in keeping R. J. Corman a safe and drug-free company.