Property Assistant/Legal Secretary

Job Title: Property Assistant/Legal Secretary         
Job Code: EX0020
FLSA: Full Time/Salary-Exempt

Ready to take the next step in your career? Apply now and become a part of the R.E. Michel Company family! If you have any questions, contact Meghan Allen in Human Resources at 1-888-240-3636.

About the Role: The R.E. Michel Company is a national wholesaler of HVAC/R equipment and supplies.   We are looking for an organized, enthusiastic team member to support the Property Department and Legal Department.  This position will report directly to the Property Manager but will also work closely with In-House Counsel.  

What You’ll Do:

• Research and identify commercial real estate opportunities across the United States using online property search tool
• Review leases, amendments, due diligence documents, zoning information, invoices, and real estate tax records
• Maintain accurate property, lease, and legal records within company databases
• Assist with commercial leasing activities, including marketing vacant properties, screening tenants, and preparing lease documents
• Monitor vacant properties and track public notices, easements, right-of-way acquisitions, and projects impacting company properties
• Support property tax assessment appeals and property damage claim investigations
• Coordinate utility billing, invoice reconciliation, and real estate-related administrative tasks
• Receive and route legal documents, subpoenas, filings, and service of process to the appropriate departments
• Assist with litigation support, claims administration, discovery requests, and legal department organization
• Maintain records for registered agents, entities, and insurance-related documentation
• Provide ongoing administrative and operational support to the Property, Facilities, and Legal Departments
• Perform additional duties and special projects as assigned

What We’re Looking For:

• This is an in-person position; hours are Monday through Friday 8:00 am – 5:00 pm.  Remote work or a hybrid work schedule is not available for this position.
• Must be able to read, write, and communicate in English fluently and effectively.
• Minimum of 2 years’ experience in commercial real estate required; general understanding of and experience with commercial real estate transactions.
• Minimum of 2 years’ experience as legal secretary or legal administrator in law firm or in legal corporate setting.  Familiarity with employment law, contracts, and personal injury law preferred.
• Comprehension of legal processes, legal terminology, and administration of insurance claims.
• Strong organizational skills with extreme attention to detail; thorough in documentation.
• Excellent verbal & written communication skills to effectively correspond with contractors, landlords, realtors, all levels of management, branch personnel, municipal/government personnel and other professionals.
• Ability to keep information confidential. Breach of confidentiality is grounds for dismissal.
• Proficient with Microsoft Word, Excel & Outlook.  Able to complete business mathematical functions.
• Travel may be required.  Valid driver’s license and current automobile insurance is required.
• Strong professional business letter writing and verbal correspondence.
• Understanding of the necessity of multiple review processes.  Ability to collaborate on multiple reviews & edits to documents.  Ability to implement input/feedback from Property Manager & Legal Admin. 
• Ability to work with a sense of urgency; excellent time management skills.
• Ability to understand and carry out industry specific written and oral direction.
• Strong analytical, evaluation & research skills.  Positive innovative approach to problem solving.
• Ability to exercise judgment and discretion. Must be professional at setting priorities and coping with competing demands.
• Optimum use of resources, cost-effective methods/procedures and cost reduction efforts.
• Ability to follow up to ensure completion of various assignments simultaneously.

Ready to Join Our Team? If you're ready to take the next step in your career and join a company that values its employees, apply now! Grow with us at R.E. Michel Company, where opportunities abound, and excellence is rewarded. Hear firsthand from our employees about their experiences and why they love working with us! Watch here

Successful completion of pre-employment screens is required.

R.E. Michel Company Benefit Package for Full Time Employees Includes:

• Medical Insurance

• Dental Insurance

• Vision Insurance

• Prescription Plan

• Wellness Discounts through Blue360

• Access to 24-Hour Nurse Advice Hotline

• Employee Assistance Program

• 401(k)

• Life and AD&D Insurance

• Supplemental Life and AD&D Insurance for Employees, Spouses/Domestic Partners and Dependents

• Short- and Long-term disability

• Critical Illness/Accident Insurance/Hospital Indemnity Insurance

• Employee Discount

• Employee Uniform Program

• Access to Working Advantage- Discounts on Entertainment, Shopping and MORE!

• Access to LifeMart- Discounts on Hotels, Apple Products and MORE!

• Career Advancement Opportunities & On-site training courses

• Weekly Pay- Every Friday

R.E. Michel Company, LLC is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.