Office Manager/Executive Assistant

Fireye, LLC

Fireye is a global leader in commercial combustion control systems, serving the HVAC and burner/boiler industries. Our mission is to create safer, smarter, and more sustainable solutions that positively impact both people and the planet. By driving innovation and efficiency, we’re helping shape a safer, more energy-conscious future.

We are seeking a highly organized and proactive Office Manager / Executive Assistant to join our team at Fireye, LLC, a dynamic and growing manufacturing company. This on-site role combines administrative office management with high-level executive support. The ideal candidate will be a detail-oriented professional with excellent communication skills and the ability to manage multiple priorities in a fast-paced environment.

Summary

The Executive Assistant / Office Manager is responsible for high-level executive support and ensuring smooth day-to-day office operations. This role plays a key part in maintaining communication across departments and supporting company leadership.

Key Responsibilities

Executive Support:

• Provide high-level administrative support to the General Manager and senior leadership.
• Manage calendars, travel arrangements, appointments, and meeting logistics.
• Draft reports, presentations, agendas, and internal communications.
• Take and distribute meeting minutes and follow up on action items.
• Handle sensitive and confidential information with discretion.
  
  

Office Management

• Oversee office supplies, facilities, and vendor relationships.
• Maintain an organized, professional, and safe office environment.
• Coordinate employee engagement events and company-wide communications.
• Manage mail, filing systems, and internal communication platforms.
• Perform light bookkeeping, expense reporting, and tracking operational KPIs.
• Support basic onboarding tasks (e.g., badges, credit cards, company phones).
• Provide administrative support to HR functions during peak periods or absences.
• Coordinates all employee recognition programs and activities.
  
  

Qualifications

• Bachelor’s degree and 2 years’ experience or 3-5 years’ experience in a similar role.
• Prior experience supporting executives; manufacturing or industrial setting a plus.
• Proficiency in Microsoft Office Suite and basic familiarity with ERP/HR systems (AS400, ADP, etc.).
• Strong organizational, communication, and multitasking skills.
• High discretion with confidential information.
  
  

At Fireye, we offer a dynamic work environment where innovation and personal growth are encouraged. Join Fireye and help us shape the future of commercial combustion control solutions!