What are the responsibilities and job description for the Business Office Manager position at Qureez Inc.?
Reports to: CEO / Executive Director
Position Summary
The Business Office Manager oversees day-to-day business operations, combining financial administration, contract coordination, project management, business development, marketing, grant writing, and travel logistics. This person must be organized, proactive, financially detail-oriented, and comfortable working with customers, vendors, partners, and leadership.
Responsibilities
- Manage invoicing, expenses, accounts payable/receivable, reimbursements, budgeting support, financial records, and coordination with accountants.
- Maintain vendor, customer, and contract records; support contract discussions, negotiations, renewals, payment terms, and compliance tracking.
- Coordinate projects by managing schedules, meetings, action items, budgets, milestones, reports, and communications across teams.
- Support business-development efforts by researching prospects, maintaining CRM records, preparing proposals and presentations, and coordinating customer and partner follow-up.
- Manage digital-marketing activities, including website updates, social media, newsletters, email campaigns, and marketing materials.
- Research grant opportunities and prepare grant applications, budgets, supporting documents, progress reports, and submission materials.
- Book and coordinate business travel, including flights, hotels, rental cars, itineraries, meetings, and expense documentation.
- Drive locally for business meetings, errands, client visits, events, and travel-related needs when required.
- Provide general executive and office administrative support as needed.
Qualifications
- Required: High School Graduate; Preferred: Bachelor’s degree (or in pursuit / OPT ) — or equivalent certification in business operations, accounting, finance or communications.
- 1 years of experience in office management, business operations, accounting administration, project coordination, or executive support.
- Experience with bookkeeping, invoicing, budgeting, contracts, project coordination, and business correspondence.
- Strong writing skills, including experience preparing proposals, grant applications, reports, or marketing materials.
- Familiarity with digital marketing, CRM systems, spreadsheets, accounting software, and project-management tools.
- Strong organization, attention to detail, communication, confidentiality, and ability to manage multiple priorities.
- Valid driver’s license, reliable transportation, and willingness to travel as needed.
Job Types: Full-time, Part-time, Contract
Pay: $22.00 - $25.00 per hour
Work Location: Hybrid remote in Livermore, CA 94550
Salary : $22 - $25