Volunteer Registration Coordinator (Temporary)

Quotient Sciences: Molecule to Cure. Fast.
Quotient Sciences is a leading drug development and manufacturing accelerator, helping biotech and pharma companies bring new medicines to patients faster. With over 35 years of experience and a track record of success, we provide Drug Product (CDMO) and Clinical (CRO) services across the entire development pathway, including formulation development, clinical pharmacology, clinical trials, and commercial product manufacturing.

Our proprietary and disruptive platform – “Translational Pharmaceutics®” – integrates Drug Product Manufacturing and Clinical Testing to eliminate silos in the drug development process. This in turn reduces costs, improves outcomes, and significantly accelerates drug development times.

Why join us:
Because every day counts when bringing new medicines to patients. Our 1,000 experts across the US, UK, and beyond are united by science, agility, and a culture that turns ideas into impact—fast.

The Role

• Responsible for the processing and registration of all screening volunteers, verifying proper identification and maintaining the participant directory. 
• To comply & adhere to GCP guidelines and regulations as required of this role. 
• To ensure study data is collected to a high quality in accordance with Good Clinical Practice (GCP) standards. 
• To ensure subject safety at all times 

Main Tasks and Responsibilities 

• Prepare and assemble screening charts. 
• Register screening volunteer upon arrival. 
• Verify and retain a copy of the documents presented for identification (social security card, driver’s license, tax i.d.) and has the volunteer complete a W-9 form.  
• Conduct dual enrolment checks using clinicalRSVP 
• Update the Quotient Sciences participant directory to reflect screening activities. 
• Assist in screening logistics and providing copies of informed consents to prospective volunteers. 
• Assist in the review of screening documents and charts for completion. 
• Process application forms and enter data on to TrialOne 
• Assist with the completion of screening, admission, protocol training and delegation logs for the screening office. 
• Responsible for reviewing supplies on hand (i.e. office, medical and general office supplies, etc.) and  submit order on Focal Point on a timely basis to facilitate the ordering and replacement of supplies 
• Work with medical team and other staff to assess volunteer suitability for the studies 
• Perform copying, faxing and filing as needed. 
• Support Screening activities as required and based on competencies 
• Provide administrative support to Screening Nurse 
• Act as Recruitment Lead on assigned studies 
• Assist with any other duties as assigned 

Job Demands 

• The job may involve the following: 
  • Very high concentration of work 
  • Strict and tight deadlines 
  • Having to juggle a range of tasks/issues simultaneously 
  • Working in a hazardous environment with high requirement to follow safety procedures 
  • Working outside normal working hours 
  • Needing to respond to client demands 

The Candidate

• Associate degree (preferred) or high school graduate with work experience. 
• Computer literacy and data entry experience preferred. 
• Fluent in English and Spanish preferred. 

Application Requirements

When applying for a position with Quotient Sciences to be able to work in our organization you must be aged 18 years or over and not have been debarred by the FDA. If you indicate you are under the age of 18 or have been debarred then your application will be automatically declined. 

Our Commitment to Diversity, Equity and Inclusion 

Quotient Sciences are advocates for positive change and conscious inclusion. We strive to create a diverse Quotient workforce and develop a workplace culture that provides a sense of acceptance for every person within our organization. As a global employer, we recognize the value in having an organization that is a true reflection and representation of our society today. 

Specifically we will not discriminate on the basis of race, color, creed, religion, gender, gender identity, pregnancy, marital status, partnership status, domestic violence victim status, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, medical condition, genetic information, caregiver status, unemployment status or any other characteristic prohibited by federal, state and/or local laws. 

This applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.

Our Approach to AI in Recruitment

At Quotient Sciences, we use technology, including AI-enabled tools, to support parts of our recruitment process and help create an efficient, consistent, and inclusive candidate experience. Any use of AI is subject to human oversight, and hiring decisions are made by people, not technology.

While we embrace innovation, our recruitment process remains deeply human. Candidates who progress through our recruitment process are supported by a dedicated recruitment contact, and many of our selection processes include in-person interviews. We believe the best hiring decisions come from real conversations, giving candidates the opportunity to meet future colleagues, experience our culture and showcase their strengths beyond their application.

We recognize that candidates may choose to use AI tools when preparing applications. We encourage the responsible use of technology to support research, preparation, and drafting. However, applications should reflect your own skills, experiences, and perspectives. Throughout the recruitment process, we assess authenticity, critical thinking, technical capability, and the unique contribution you can bring to Quotient Sciences. Content generated entirely by AI may not provide an accurate representation of your suitability for the role.