What are the responsibilities and job description for the Cash Receipts Specialist position at Quintairos, Prieto, Wood and Boyer, P.A.?
Position Summary:
The Cash Receipts Specialist is responsible for managing daily incoming payments, ensuring accurate recording, posting, and reconciliation of receipts, including checks, wires, and electronic deposits. This position plays a key role in maintaining accurate financial records, reaching out to Attorneys and other people within the accounting department.
Key Responsibilities:
- Open and organize incoming mail, make copies of all checks, and review checks payable to the firm for accuracy and proper endorsement.
- Prepare and process daily bank deposits, including checks and lockbox receipts.
- Prepare and batch wires with appropriate supporting documentation (Wire backup).
- Review and process settlement checks (to be completed in the morning).
- Post checks, wires, refunds, exchanges, and matter credits into the accounting system accurately and in a timely manner.
- Communicate with internal departments regarding payment discrepancies, client inquiries, or posting adjustments.
- Maintain organized and up-to-date electronic and physical files for all cash receipt transactions.
Skills:
- Strong attention to detail and accuracy.
- Proficiency in Microsoft Excel and Email.
- Ability to manage multiple tasks and meet deadlines.
- Strong communication and organizational skills.
- Confidentiality and integrity in handling financial information.
Working Conditions:
- Standard office environment in-office schedule.
- Requires handling sensitive financial documents and maintaining high levels of accuracy.
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