Executive Administrative Assistant

Position Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide direct support to our Chief Revenue Officer. This individual will serve as the central point of coordination for communications, scheduling, and cross-departmental follow-up, ensuring priorities move forward efficiently across the organization.

The ideal candidate is an exceptional communicator who thrives in a fast-paced environment, can quickly identify priorities, and is comfortable interacting with executives, attorneys, and staff across multiple departments.

Key Responsibilities

· Manage and prioritize a high-volume executive inbox, ensuring emails are addressed, delegated, or responded to in a timely manner.

· Review incoming communications and route requests to the appropriate departments while tracking progress to completion.

· Manage and maintain the executive calendar, scheduling internal and external meetings while resolving conflicts and optimizing availability.

· Coordinate the recruiting pipeline, including tracking prospective lateral attorneys, practice groups, interviews, follow-up items, and onboarding milestones.

· Monitor the status of incoming groups and office launches to ensure all departments remain on schedule and action items are completed.

· Prepare, run, and distribute simple operational and financial reports using Excel and internal systems.

· Prepare meeting agendas, take notes when needed, and follow up on outstanding action items.

· Coordinate communication between executive leadership and departments including Human Resources, Finance, IT, Operations, Marketing, and Recruiting.

· Maintain trackers, dashboards, and spreadsheets to monitor projects, recruiting activity, and operational initiatives.

· Assist with special projects and administrative tasks as assigned.

· Anticipate needs, identify potential issues before they arise, and proactively recommend solutions.

Qualifications

· 3 years of experience supporting senior executives or leadership teams.

· Exceptional written and verbal communication skills.

· Strong organizational skills with the ability to manage multiple priorities simultaneously.

· Excellent judgment and discretion when handling confidential information.

· Ability to work independently with minimal supervision.

· Strong follow-through and accountability.

· Advanced proficiency in Microsoft Outlook, Excel, Word, and Teams.

· Experience managing executive calendars and email correspondence.

· Comfortable learning new software and internal systems.

Preferred Qualifications

· Experience in a law firm or other professional services environment.

· Experience coordinating recruiting, onboarding, or project management initiatives.

· Familiarity with CRM or applicant tracking systems.

Ideal Candidate

The successful candidate is someone who:

· Is an exceptional communicator.

· Thinks several steps ahead and anticipates needs before being asked.

· Can quickly determine what requires executive attention versus what can be delegated.

· Is highly organized without losing sight of the big picture.

· Maintains professionalism and confidentiality at all times.

· Is comfortable working with multiple departments and holding others accountable for deadlines.

· Takes ownership of tasks and follows them through to completion.

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