What are the responsibilities and job description for the Travel & Expense Specialist position at Quint?
About Quint
Quint is the industry-leading provider of official ticket and hospitality packages for top-tier sports and entertainment events. Based in Charlotte, North Carolina and with a presence in six countries and partnerships across over 90 events like Formula 1, NBA, and the Kentucky Derby, our team delivers unforgettable experiences through cutting-edge technology and operational excellence.
About the Role
We’re looking for a motivated and detail-oriented Travel and Expense Coordinator to join our Event Operations team. In this role, you’ll help support day-to-day administrative, travel, and expense-related tasks. You’ll work closely with team members to ensure accuracy in reporting and assist with logistics related to events and company processes with a focus on proactively identifying areas for improvement and ensuring the efficient execution of reporting tasks.
Achieving this will require:
- Self-driven curiosity and initiative to learn our department, company, and event intricacies as well as existing systems, technology, and processes
- Thriving in an ever-changing, collaborative, team environment
- Proactively establish, cultivate and maintain relationships with key stakeholders to enhance collaboration and achieve goals
- Support relationship building that aligns with the company’s strategic goals and work collaboratively with other teams to capitalize on these opportunities
- Manage multiple projects and responsibilities simultaneously without compromising on quality or deadlines
This is a great opportunity for someone eager to grow in an operations role in a collaborative and fast-paced environment.
Process & Administrative Support
- Assist in identifying small improvements in workflows and share ideas with your team lead
- Help update and organize documentation and reports to support team efficiency
- Support the roll-out of new tools and processes by helping with training sessions and creating how-to materials
- Take meeting notes and share summaries with the team as needed
Reporting & Data Entry
- Help gather and compile information for reports used by the Accounting and Operations teams
- Assist with maintaining reports related to shipping (DHL, FedEx, UPS), expenses, and travel
- Update and send out reminders for the expense tracker to ensure expenses are reported on time
Platform & Task Management
- Support the use of platforms like Yooz, Genuity, and Trello by helping to track and assign tasks, and by learning how these systems support the team’s workflow
- Help maintain digital forms and calendars related to event approvals and non-operational travel
Travel Support
- Assist with flight booking logistics alongside the Sr. Travel and Expense Manager
- Help manage non-operational travel requests and ensure forms are completed and up to date
Surveys & Event Feedback
- Send post-event surveys and help collect and organize responses for further analysis
What We’re Looking For
Qualifications
- Bachelor’s degree in Business Administration, Hospitality, Event Management, or a related field (or relevant internship/experience)
- Strong organizational skills and an eagerness to learn and grow
- Comfortable with Microsoft Office (especially Excel and Word); willing to learn new platforms and tools
Interpersonal Skills
- A team player who is proactive and attentive to details
- Strong communication and time-management skills
- Ability to handle multiple tasks while staying organized and meeting deadlines
Additional Information
- This is a full-time, in-person role based in Charlotte, NC
- Must be eligible to work in the U.S.
- Some light lifting may be required (up to 30 lbs)
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
