What are the responsibilities and job description for the Contracts & Subcontracts Administrator position at Quindar?
Quindar
Quindar builds modern, cloud-native satellite mission operations software with a simple mission: to operate satellites like servers. Our platform replaces fragmented, legacy ground systems with an integrated, automation-driven approach that brings modern software velocity to space operations.
We're a small, fast-moving team with deep aerospace and software roots, energized by big challenges and motivated by the impact we have on real missions in this next chapter of the Space Age. If you want to work with sharp, ambitious people who push boundaries, move quickly, and are excited to take space operations to the next level, Quindar is the place to do it.
About The Role
As a Contracts & Subcontracts Administrator at Quindar, you will support the full lifecycle management of both government and commercial contracts and subcontracts. You’ll work closely with the Contracts Manager and partner with internal teams, customers, partners, and subcontractors to support contract negotiations, proposal activities, compliance, subcontract management, and contractual risk mitigation.
This role is ideal for someone who is highly organized, detail-oriented, and comfortable working in a fast-paced environment where priorities can shift quickly. You’ll have the opportunity to work across a broad range of agreements and transactions while taking ownership of day-to-day contract and subcontract administration.
Your work will help strengthen Quindar’s contracting processes and support scalable growth across both our government and commercial business.
What You’ll Do
Quindar builds modern, cloud-native satellite mission operations software with a simple mission: to operate satellites like servers. Our platform replaces fragmented, legacy ground systems with an integrated, automation-driven approach that brings modern software velocity to space operations.
We're a small, fast-moving team with deep aerospace and software roots, energized by big challenges and motivated by the impact we have on real missions in this next chapter of the Space Age. If you want to work with sharp, ambitious people who push boundaries, move quickly, and are excited to take space operations to the next level, Quindar is the place to do it.
About The Role
As a Contracts & Subcontracts Administrator at Quindar, you will support the full lifecycle management of both government and commercial contracts and subcontracts. You’ll work closely with the Contracts Manager and partner with internal teams, customers, partners, and subcontractors to support contract negotiations, proposal activities, compliance, subcontract management, and contractual risk mitigation.
This role is ideal for someone who is highly organized, detail-oriented, and comfortable working in a fast-paced environment where priorities can shift quickly. You’ll have the opportunity to work across a broad range of agreements and transactions while taking ownership of day-to-day contract and subcontract administration.
Your work will help strengthen Quindar’s contracting processes and support scalable growth across both our government and commercial business.
What You’ll Do
- Administer government and commercial contracts and subcontracts throughout the full contract lifecycle, from proposal and negotiation through performance and closeout.
- Support a variety of government contract vehicles and types, including Firm-Fixed-Price (FFP), Cost-Reimbursement, Time & Materials (T&M), Other Transaction Agreements (OTAs), IDIQs, and SBIR-related agreements.
- Support the drafting, review, negotiation, and administration of commercial agreements, including Master Services Agreements (MSAs), Software and SaaS Agreements, Statements of Work (SOWs), NDAs, Teaming Agreements, MOUs, and other business agreements.
- Manage subcontract administration activities, including preparing and issuing RFPs/RFQs, evaluating subcontractor proposals, negotiating subcontract terms, issuing subcontracts and modifications, managing required flowdowns, and monitoring subcontractor compliance.
- Support proposal activities by coordinating contractual requirements, reviewing solicitation terms, identifying required representations and certifications, and working with internal teams to develop scopes, pricing, and delivery schedules.
- Review and negotiate contract and subcontract terms and modifications, identify areas of contractual risk, and escalate significant issues to the Contracts Manager.
- Review agreements for compliance with applicable FAR/DFARS requirements, customer requirements, company policies, and negotiated terms.
- Maintain complete and organized contract and subcontract files, including agreements, modifications, amendments, correspondence, deliverables, payment schedules, and other contractual documentation.
- Track contractual obligations, deliverables, periods of performance, funding, option periods, and other key milestones.
- Prepare summaries of contract requirements, obligations, status, and risks for internal stakeholders.
- Support contract and subcontract closeout activities.
- Provide day-to-day contractual guidance to program, technical, finance, and business development teams.
- Assist in developing and improving contract administration processes, templates, trackers, and internal procedures as Quindar continues to grow.
- Minimum of 3–5 years of relevant contracts and/or subcontracts experience, with demonstrated experience in subcontract administration.
- Bachelor’s degree in business administration, contract management, supply chain, or a related field, or equivalent relevant experience.
- Experience supporting both government and commercial contracts.
- Working knowledge of FAR and DFARS requirements and federal contracting principles.
- Experience administering multiple contract types, such as FFP, Cost-Reimbursement, T&M, OTAs, IDIQs, and/or SBIR agreements.
- Experience with subcontractor solicitation, negotiation, administration, flowdowns, and compliance.
- Strong contract review and negotiation skills with excellent attention to detail.
- Ability to manage multiple agreements, deadlines, and competing priorities simultaneously.
- Ability to operate independently while knowing when to escalate contractual or business risks.
- Strong written and verbal communication skills, particularly the ability to clearly summarize contractual requirements, risks, and obligations.
- NCMA Certifications (CFCM, CPCM, CCCM) or other contract management certifications.
- Experience with export controls, ITAR, or Title 50 (if your work touches sensitive/intelligence domains).
- Security clearance (or ability to obtain one).
- Experience with Other Transaction Agreements (OTAs).
- Graduate degree in relevant field.
- To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C.
- 1157, or (iv) Asylee under 8 U.S.C.
- 1158, or be eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.
- We work in a cutting edge industry and you will get the opportunity to be part of a small team with a large direct impact on the success of our customers’ space missions!
- We take work life balance very seriously. We require employees to take 15 days off but provide unlimited PTO and follow most US federal government holidays.
- Mental health is just as important as physical so we provide quarterly health & wellness benefits.
- Comprehensive health insurance for you and your family with 100% coverage for employees.
- We encourage employees to save for retirement and provide 4% 401(k) matching.
- Annually we have a 4-day company offsite. Previous locations include San Francisco, Nashville, Denver, Santa Fe, New Orleans, San Diego, Bozeman, and New York City.
- Our culture and company is evolving. You will be key in creating the next major or minor version!
Salary : $120,000 - $150,000