File Clerk/administrator

Job Overview

We are seeking a motivated and detail-oriented File Clerk/Administrator to join our dynamic team. In this vital role, you will be responsible for maintaining organized and accurate filing systems, managing administrative tasks, and providing exceptional customer support. Your energetic approach and strong organizational skills will ensure smooth office operations, efficient data management, and excellent client communication. This position offers an exciting opportunity to develop your administrative expertise while contributing to a professional and fast-paced environment.

Duties

• Organize, file, and maintain physical and electronic documents with precision and confidentiality
• Manage incoming calls using multi-line phone systems, providing courteous and professional customer service
• Handle front desk responsibilities, greeting visitors and directing them appropriately
• Perform data entry tasks accurately using Microsoft Office applications and specialized software like QuickBooks
• Assist with bookkeeping activities, including invoice processing and expense tracking
• Support office management functions such as calendar scheduling, appointment setting, and personal assistant duties
• Proofread documents for accuracy, ensuring proper formatting and error-free content
• Maintain confidentiality of sensitive information while managing client records and internal files

Qualifications

• Proven clerical or administrative experience in an office setting with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and computer literacy
• Experience with QuickBooks or similar accounting software is highly desirable
• Excellent phone etiquette and communication skills for effective client interaction
• Bilingual abilities are a plus to serve diverse client needs
• Strong typing speed, data entry accuracy, and proofreading skills
• Ability to handle confidential information discreetly and professionally
• Prior experience in office management or as a personal assistant is advantageous
• Exceptional time management skills to prioritize tasks efficiently

Join our team to be part of a vibrant workplace where your organizational talents make a real impact! We value energetic professionals committed to delivering outstanding administrative support while fostering a positive environment for colleagues and clients alike.

Pay: $23.60 - $35.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Relocation assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $24 - $35