What are the responsibilities and job description for the FTZ Administrator position at Quetico Arizona, LLC?
The Company
Quetico is a leading logistics, distribution, and supply chain solutions provider, supporting top global apparel and consumer brands through warehousing, fulfillment, import/export, and end-to-end operational excellence. Our Goodyear AZ facility operates under a Foreign Trade Zone (FTZ), enabling optimized inventory control, duty management, and compliance.
We are seeking a detail-oriented and proactive FTZ Administrator to support daily FTZ operations and ensure compliance with U.S. Customs & Border Protection (CBP), Federal, and internal regulatory requirements.
Responsibilities
The FTZ Administrator oversees system and documentation workflows to ensure goods are accurately received, processed, tracked, and reconciled within the FTZ. This role manages compliance activities, maintains accurate recordkeeping, supports audits, and partners cross-functionally with Warehouse, Finance, Trade Compliance, and IT teams to ensure inventory integrity and smooth operational flow.
- FTZ Operations & Compliance
- Manage daily FTZ transactional activity, including admissions (e.g., CBPF 214), status changes, weekly entry/weekly zone reporting, and export documentation.
- Maintain compliance with CBP rules, FTZ regulations (15 CFR 400/19 CFR 146), and recordkeeping requirements.
- Monitor inventory movements: receipts, transfers, consumption, adjustments, and destructions.
- Investigate and resolve transactional discrepancies in a timely manner.
- Conduct periodic cycle counts and support full physical inventories.
- Ensure accurate HTS classification, valuation details, and vendor/product item data.
- Assist with internal/external CBP audits, site visits, and compliance reviews.
- Data & System Management
- Manage FTZ system updates and inbound/outbound data connections, ensuring data integrity.
- Partner with WMS/ERP teams to troubleshoot data mismatches or workflow issues.
- Maintain strong documentation controls including SOPs, daily logs, and transactional records.
- Cross-Functional Support
- Assist customer onboarding related to FTZ workflows and compliance requirements.
- Work closely with Freight Forwarders, Customs Brokers, suppliers, and regulators.
- Train warehouse personnel and internal teams on FTZ policies and handling guidelines as needed.
- Reporting
- Prepare FTZ reporting (e.g., weekly entry filings, inventory reports, and discrepancy logs).
- Track and analyze operational performance to identify and recommend process improvements.
- Ensure month-end and quarter-end reconciliations are completed accurately.
Ideal Experience
- 3–5 years of experience in FTZ operations, trade compliance, customs brokerage, or import/export operations.
- Knowledge of U.S. CBP regulations, FTZ requirements, and import/export processes.
- Familiarity with HTS classification, valuation, and duty principles.
- Prior experience in FTZ operations within a distribution or warehouse environment.
- Experience with apparel SKU management preferred.
- Experience with ERP, WMS systems (e.g., DaVinci/Full Circle or similar).
- Prior interaction with Customs brokers, forwarders, and regulators.
- CUSEX, LCB, or trade certification (plus but not required)
Requirements
- Ability to travel to Goodyear, AZ facility.
- Ability to walk warehouse floor and perform periodic cycle counts.
Skills
- Strong attention to detail and inventory accuracy.
- Ability to troubleshoot data or transactional issues across multiple systems.
- Proficiency in Excel and data tools.
- Strong written and verbal communication skills.
- Strong problem-solver
- Process discipline & documentation rigor
- Ability to multi-task in fast-paced environment
- Strong organizational skills
- Cross-functional communication & teamwork
- Integrity & compliance-first mindset
Why Join Quetico?
- Fast-growing logistics and supply chain company
- Exposure to top global brands and complex supply chain operations
- Entrepreneurial team & career growth opportunities
- Innovative operation leveraging FTZ and automation technologies
This description is not an exhaustive list of all role responsibilities, skills, and standards required. Other responsibilities, skills, and standards may be added. Management reserves the right to add or change the position requirements at any time.