Executive Office Administrator

Our client located in Buckhead is looking for an Executive Office Administrator to join their team.

Pay: $70k - $80k

Fully in Office

Great Benefits

This on-site position (Monday–Friday) provides administrative support to executive leadership while acting as the face of the office. The role plays a key part in shaping a refined, welcoming workplace atmosphere by managing day-to-day operations, overseeing premium client experiences, and serving as a primary liaison between staff, leadership, and vendors.

Key Responsibilities:

• Manage daily office operations to ensure a seamless, organized, and professional environment—including supply replenishment, equipment checks, appearance standards, and general workspace upkeep.
• Cultivate a warm, welcoming, and hospitality-driven atmosphere, creating a “preferred life” experience for both clients and team members.
• Serve as the primary point of contact for all visitors, providing concierge-level support to ensure every guest feels attended to, informed, and valued.
• Coordinate all aspects of client visits, including meeting room reservations, catering, technology setup, and personalized hospitality touches.
• Maintain a preferred network of vendor services—including transportation, catering, accommodations, and event partners—to support a premium client experience.
• Plan and execute logistics for internal events, offsite meetings, team celebrations, and client appreciation gatherings with a high standard of service.
• Provide polished administrative support to senior leadership, managing calendars, schedules, communications, and meeting logistics.
• Handle sensitive and confidential information at all times with discretion and professionalism.
• Coordinate travel arrangements, including flights, accommodations, and ground transportation, while managing real-time changes and special requests.
• Serve as a communication and service liaison across teams to ensure clients experience smooth, cohesive interactions throughout the firm.
• Prepare and process expense reports, track invoices, and support office budgeting with a high level of accuracy.
• Answer incoming phone calls in a warm, professional manner, routing calls as appropriate and maintaining service request records.
• Manage incoming and outgoing mail, packages, documents, and courier deliveries, ensuring accurate internal distribution and maintaining logs for signature-required items.
• Support facilities operations by monitoring office conditions, coordinating with vendors, and ensuring the environment remains polished, functional, and guest-ready.
• Perform notarizations as needed.
• Provide backup administrative support to cross-functional teams (e.g., tax and professional services) for tasks such as mail processing, deposits, and document preparation.
• Contribute to ongoing projects that enhance the consistency and quality of the workplace experience across all offices.
• Perform additional duties as required to support a refined, hospitality-forward office environment.

Qualifications:

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum of 3 years of experience in Hospitality, Office Administration, or Retail, ideally in a premium or client-facing environment.
• Exceptional verbal, written, and interpersonal communication skills with a professional, service-driven demeanor.
• Proven ability to manage multiple priorities, adapt to shifting demands, and remain calm under pressure.
• Demonstrated integrity, sound judgment, and ability to handle confidential information with discretion.
• Positive, proactive, and hospitality-minded attitude—no task too big or too small.
• Flexible and willing to work overtime when needed.
• Strong client-service mindset with the ability to build warm, trusted relationships internally and externally.
• Creative, analytical, and solutions-focused thinker with a passion for elevating workplace and client experiences.
• Highly organized, detail-oriented, and able to excel in a fast-paced, collaborative environment.
• Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel); experience with Salesforce, Concur, Teams, and OneNote is a plus.
• Demonstrated ability to follow detailed instructions and deliver high-quality results.
• Must be able to provide professional, elevated-level customer service at all times.
• Effective team player with strong collaboration skills.
• Ability to lift up to 15 pounds and support general office tasks as needed.