Office Administrator

Job Title: Office Administrator

Job ID: QTG-OPS-ADMIN-SR-INT-001

Employment Status: Full time

Location: Huntersville, NC

Quantum Technology Group, LLC is seeking a highly motivated and skilled Office Administrator to support our dynamic team. The Office Administrator is responsible for overseeing daily business operations, administrative functions, HR coordination, and compliance support. This role serves as a central point of coordination across departments including HR, Finance, Contracts, and Executive Leadership, ensuring efficient operations, process compliance, and a high-functioning workplace environment.

The ideal candidate is detail-oriented, possesses strong communication skills, and can effectively manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Oversee daily office operations to ensure efficiency, organization, and alignment with company policies
• Manage office systems, supplies, and vendor coordination
• Handles confidential files and executive materials.
• Ensure a well-functioning and professional work environment
• Maintain and implement process improvements to enhance operational efficiency
• ISO support and framework reinforcement
• Performs other duties and/or special projects as needed
• Manage recruiting efforts including scheduling, candidate communication, and coordination
  
  

HR & Recruiting

• Manages onboarding and offboarding processes through HR systems (e.g., Marvel HR / Prism)
• Manage relationship with HR department
• Benefits support
• Oversee and manage employee training and compliance requirements
  
  

Operations

• Coordinate internal travel requests for team members, including gathering requirements, facilitating approvals, and interfacing with the company’s travel agency for booking and logistics
• Coordinate cross-functional communication and collaboration
• Support the development, documentation, and improvement of internal processes and workflows
  
  

Financial & Compliance Support

• Support financial processes including expense authorizations, invoice coordination, and documentation tracking
• Assist with accounts payable/receivable documentation and reporting
• Coordinate and manage state filings and business registration requirements, ensuring accuracy, timeliness, and compliance with applicable regulations
• Manage company insurance policies
• Manage company filing system
  
  

Other

• Manage leasing and maintenance of executive offices to include marketing, showings, prospective follow-ups, completing application and lease paperwork, lease renewals, etc.
  
  

Qualifications:

Required:

• Education: Associate or bachelor’s degree preferred
• Experience: 3–5 years of experience in administrative, operations, or business support roles
• Skills: Microsoft Office Suite (Excel, Word, Outlook, PowerPoint), Experience with HR systems (e.g., Marvel HR or similar), Experience with financial systems (e.g., Costpoint or similar); Strong proficiency in data tracking and reporting
  
  

Preferred:

• Familiarity with ISO standards (e.g., ISO 9000, ISO 27000) and compliance frameworks
• Experience supporting audit preparation, documentation, and process standardization
• Experience working in a government contracting or regulated environment
  
  

Knowledge and Experience:

• Strong organizational and operational management skills
• Ability to manage multiple priorities across departments
• High attention to detail and process accuracy
• Strong written and verbal communication skills
• Analytical thinking and problem-solving ability
• Professionalism, discretion, and confidentiality
• Adaptability in a fast-paced, evolving environment
  
  

Additional Requirements:

• Citizenship: U.S. Citizen required
• Clearance: Ability to obtain one, if needed
  
  

Benefits:

• Competitive salary and performance-based incentives
• Comprehensive health, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off and holidays
• Professional development and training opportunities
• Employee assistance program (EAP)
• Flexible work arrangements
  
  

About Quantum Technology Group, LLC:

Quantum Technology Group (QTG) is a highly successful Systems Integrator (SI) specializing in Information Technology (IT) and Digital Modernization within the federal, public sector, and commercial arenas. With a history spanning more than 15 years, our company has consistently achieved significant growth and success. Our journey is a testament to success, driven by an unwavering commitment to excellence and an unyielding focus on delivering solutions.

The Quantum team boasts a proven track record in delivering comprehensive Enterprise IT and Digital Modernization Solutions. With a deep understanding of federal, public sector, and commercial needs, coupled with our relentless commitment to innovation, we emerge as your trusted partner in achieving excellence. At QTG, our commitment is not just to deliver Enterprise IT and ServiceNow digital modernization solutions, but to architect a transformative journey for organizations seeking a competitive edge.

What truly distinguishes us is our unique ability to navigate diverse sectors – federal government, public sector, and commercial entities – effortlessly transitioning between the stringent demands of governance and the agility demanded by the private sector. Choosing QTG means embracing not just premier services but also embracing a collaborative journey aimed at propelling your organization toward a future where opportunities thrive. We’re more than a service provider; we're a dedicated partner invested in steering your success. Together, let’s navigate today's challenges while constructing a pathway toward tomorrow's triumphs. Join us in co-creating solutions that resonate not only for today but pave the way for the opportunities that lie ahead.