Executive Assistant

Position Overview

We’re seeking a highly organized, tech-savvy Executive Assistant to support our CEO in day-to-day operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and takes pride in keeping complex schedules and projects running smoothly.

As the Executive Assistant, you’ll play a critical role in enabling the CEO to focus on growth, strategy, and high-level decision-making—by handling administrative, operational, and communication tasks with professionalism and precision.

Key Responsibilities

• Manage the CEO’s calendar, appointments, and meeting logistics.

• Serve as the primary point of contact between the CEO and internal/external stakeholders.

• Draft, proofread, and manage emails, documents, and presentations on behalf of the CEO.

• Organize, track, and prioritize tasks, projects, and follow-ups to ensure deadlines are met.

• Handle travel planning, expense reporting, and logistics for meetings, events, and conferences.

• Assist with research, data entry, and coordination of reports or proposals.

• Support company initiatives by helping with marketing coordination, client communications, and vendor relationships as needed.

• Maintain a high level of confidentiality and discretion in handling sensitive information.

Qualifications

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role.

• Exceptional organizational and time management skills with strong attention to detail.

• Excellent written and verbal communication skills.

• High proficiency in Google Workspace (Docs, Sheets, Calendar, Drive) and general comfort with technology tools like Slack, Zoom, and CRM systems.

• Ability to multitask, prioritize, and anticipate needs in a dynamic work environment.

• Professional demeanor with a proactive, can-do attitude.

• Experience in the IT, MSP, or technology sector is a plus.

What We Offer

• Competitive salary based on experience.

• Flexible work environment with opportunities for growth.

• Supportive, community-oriented culture that values innovation and collaboration.

• A chance to be directly involved in helping shape the future of Quantum Technologies.

Compensation & Benefits

• Hourly wage: $20–$25/hr, based on experience and certifications

• Full-time: 40 hours/week with potential for overtime

• Comprehensive benefits package, including:

• Health, dental, and vision insurance

• Paid time off and holidays

• 401(k) with employer match

• Paid training and certification support

• Tool and uniform allowance