What are the responsibilities and job description for the Office Manager position at Quantum Signs & Welding, LLC?
Company Description Quantum Signs & Welding, LLC is a locally focused business specializing in custom signage and welding services. The company supports a range of commercial and industrial clients, offering practical solutions that help businesses stand out and operate safely. Team members work in a hands-on, fast-paced environment where reliability and quality are highly valued. The company emphasizes clear communication, dependable service, and strong relationships with customers and partners. Joining Quantum Signs & Welding, LLC offers the opportunity to contribute to a growing organization with a focus on craftsmanship and customer satisfaction.
Role Description The Office Manager role at Quantum Signs & Welding, LLC is a full-time, on-site position based in La Vergne, TN. This role is responsible for overseeing daily office operations, including managing schedules, maintaining records, coordinating correspondence, and ensuring that office equipment and supplies are organized and functional. The Office Manager serves as a primary point of contact for customers and vendors, handling phone calls, emails, and walk-in inquiries in a professional manner. Day-to-day tasks include supporting administrative processes, assisting with basic bookkeeping or invoicing, preparing documents, and helping coordinate projects and service orders. The role works closely with leadership and field teams to support efficient workflows, accurate documentation, and responsive customer service.
Qualifications
Role Description The Office Manager role at Quantum Signs & Welding, LLC is a full-time, on-site position based in La Vergne, TN. This role is responsible for overseeing daily office operations, including managing schedules, maintaining records, coordinating correspondence, and ensuring that office equipment and supplies are organized and functional. The Office Manager serves as a primary point of contact for customers and vendors, handling phone calls, emails, and walk-in inquiries in a professional manner. Day-to-day tasks include supporting administrative processes, assisting with basic bookkeeping or invoicing, preparing documents, and helping coordinate projects and service orders. The role works closely with leadership and field teams to support efficient workflows, accurate documentation, and responsive customer service.
Qualifications
- Strong Office Administration and Administrative Assistance skills, including organizing records, managing schedules, and supporting daily operational tasks.
- Experience with Office Equipment, such as printers, copiers, phone systems, and basic troubleshooting or coordination of maintenance.
- Effective Customer Service skills, with the ability to handle inquiries, resolve issues, and communicate professionally with clients and vendors.
- Proficiency with common office software (e.g., Microsoft Office or Google Workspace) and basic data entry or invoicing.
- Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks in a busy environment.
- Ability to work on-site full time in La Vergne, TN, and collaborate with both office and field teams.
- Previous experience in an office management, administrative, or customer-facing role; experience in construction, signage, or trades-related industries is a plus.