What are the responsibilities and job description for the Payroll Manager position at Quantum Industrial?
About Quantum Industrial Services
Crawford Mechanical Services, a Quantum Industrial company, is a leading mechanical and plumbing contractor, with operations across multiple states, specializing in large-scale commercial and industrial projects. Our team delivers innovative solutions for critical sectors, such as data centers, semiconductor manufacturing, biopharma, aviation, oil & gas, and more. We are known for our focus on cutting-edge fabrication technologies, our commitment to quality craftsmanship, our strong client relationships, and above all, our culture. “We build people” is not just a catchphrase. We are a group of innovators, creatives, and craftsmen, who push boundaries and challenge the status quo. Our culture is centered around empowering our employees to reach their full potential by providing them with opportunities for growth, development, and personal and professional advancement. “We build people” who build amazing things.
About The Role
The Payroll Manager is responsible for managing full-cycle, multi-state payroll and ensuring employees are paid accurately and on time. This role partners with Operations, HR, Benefits, and Finance to verify time, process payroll through Rippling, maintain compliance, reconcile payroll, and resolve employee payroll questions.
What You'll Be Responsible For
This is primarily an office-based position with regular use of computers, payroll/HRIS systems, and communication tools. Minimal travel may be required to company offices or project locations.
Crawford Mechanical Services, a Quantum Industrial company, is a leading mechanical and plumbing contractor, with operations across multiple states, specializing in large-scale commercial and industrial projects. Our team delivers innovative solutions for critical sectors, such as data centers, semiconductor manufacturing, biopharma, aviation, oil & gas, and more. We are known for our focus on cutting-edge fabrication technologies, our commitment to quality craftsmanship, our strong client relationships, and above all, our culture. “We build people” is not just a catchphrase. We are a group of innovators, creatives, and craftsmen, who push boundaries and challenge the status quo. Our culture is centered around empowering our employees to reach their full potential by providing them with opportunities for growth, development, and personal and professional advancement. “We build people” who build amazing things.
About The Role
The Payroll Manager is responsible for managing full-cycle, multi-state payroll and ensuring employees are paid accurately and on time. This role partners with Operations, HR, Benefits, and Finance to verify time, process payroll through Rippling, maintain compliance, reconcile payroll, and resolve employee payroll questions.
What You'll Be Responsible For
- Manage full-cycle, multi-state payroll processing through Rippling.
- Receive and verify payroll information and approvals from Operations.
- Review time data for regular hours, overtime, double-time, PTO, sick time, and applicable wage-and-hour requirements.
- Import verified time and pay data into Rippling and review payroll reports before final submission.
- Audit payroll registers and reconcile payroll to the general ledger.
- Research and resolve payroll discrepancies quickly and accurately.
- Administer deductions, benefits contributions, garnishments, and other payroll changes.
- Ensure accurate payroll tax withholding and timely federal, state, and local filings.
- Process new hires, pay changes, and terminations while following state-specific requirements.
- Prepare certified payroll and prevailing wage documentation for applicable projects.
- Manage year-end payroll activities, including W-2 preparation and reconciliation.
- Serve as the primary contact for employee payroll questions and discrepancies.
- Support workers' compensation, 401(k), financial, and other payroll-related audits.
- Maintain accurate payroll records and provide reporting to Finance and leadership.
- Identify opportunities to improve payroll processes, controls, and the Operations-to-Payroll workflow.
- 5 years of progressive payroll experience, including multi-state payroll.
- Previous Payroll Manager or Payroll Lead experience strongly preferred.
- Experience with Rippling or a comparable payroll/HRIS system such as ADP, Paycom, or Paylocity.
- Strong knowledge of payroll processing, FLSA, wage-and-hour requirements, and payroll compliance.
- Strong Excel skills for reconciliation, reporting, and data validation.
- Understanding of payroll accounting and general ledger reconciliation.
- Construction payroll experience, including certified payroll/prevailing wage, preferred.
- Bachelor's degree in Accounting, Finance, Business, HR, or related field preferred.
- CPP/FPC certification is a plus.
- High attention to detail and accuracy
- Strong organization and time management
- Confidentiality and integrity
- Problem-solving and analytical skills
- Strong communication and collaboration
- Ability to meet recurring payroll deadlines
- Process improvement mindset
- Competitive salary and benefits package
- Career growth opportunities within a rapidly expanding company
- Commitment to a strong safety culture and quality-driven projects
This is primarily an office-based position with regular use of computers, payroll/HRIS systems, and communication tools. Minimal travel may be required to company offices or project locations.