What are the responsibilities and job description for the Office Administrator position at Quantiphi?
About Quantiphi
Quantiphi is an award-winning Applied AI and Big Data software and services company, driven by a deep desire to solve transformational problems at the heart of businesses. Our signature approach combines groundbreaking machine-learning research with disciplined cloud and data-engineering practices to create breakthrough impact at unprecedented speed.
Company Highlights:
Quantiphi has seen 2.5x growth YoY since its inception in 2013, we don’t just innovate—we lead. Headquartered in Boston, with 4000 Quantiphi professionals across the globe. As an Elite/Premier Partner for Google Cloud, AWS, NVIDIA, Snowflake, and others, we’ve been recognized with:
- 17x Google Cloud Partner of the Year awards in the last 8 years
- 3x AWS AI/ML award wins
- 3x NVIDIA Partner of the Year titles
- 2x Snowflake Partner of the Year awards
- We have also garnered Top analyst recognitions from Gartner, ISG, and Everest Group.
- We offer first-in-class industry solutions across Healthcare, Financial Services, Consumer Goods, Manufacturing, and more, powered by cutting-edge Generative AI and Agentic AI accelerators.
- We have been certified as a Great Place to Work for the third year in a row- 2021, 2022, 2023.
Be part of a trailblazing team that’s shaping the future of AI, ML, and cloud innovation. Your next big opportunity starts here!
About the Role
We are seeking a reliable and detail-oriented Contract Administrative Assistant to support daily operational, procurement, and administrative tasks. The ideal candidate is organized, proactive, and able to work independently in a fast-paced environment. This role will help ensure smooth coordination across teams, efficient vendor interactions, and timely completion of assigned tasks.
Key Responsibilities:
- Prepare, review, and maintain documents, reports, and spreadsheets.
- Handle email correspondence and track follow-ups.
- Support HR, finance, or operations teams with routine admin tasks.
- Assist with data entry, file management, and database updates.
- Coordinate travel arrangements (if applicable).
- Support onboarding/offboarding logistics.
- Perform general office support duties and other tasks as assigned.
- Work with new and existing vendors to support procurement needs.
- Request, review, and compare quotes for services and equipment.
- Coordinate purchase orders, track deliveries, and ensure timely fulfillment.
What is in it for you:
- Be part of the fastest-growing AI-first digital transformation and engineering company in the world
- Be a leader of an energetic team of highly dynamic and talented individuals
- Exposure to working with fortune 500 companies and innovative market disruptors
- Exposure to the latest technologies related to artificial intelligence and machine learning, data and cloud
