What are the responsibilities and job description for the Administrative Assistant position at Quantbot Technologies LP?
Description
Quantbot Technologies is a leading global quantitative investment firm deploying systematic strategies across asset classes. At the heart of our approach is large-scale research powered by advanced computing infrastructure and petabytes of comprehensive market and historical data. We combine rigorous scientific methods with modern statistical and machine learning techniques to discover, test, and implement novel investment ideas.
Our global administrative team is looking for a responsible, proactive, and detail-oriented individual to join our New York office.
Job Responsibilities:
- Oversee our New York office administration and manage all aspects of the daily functions of the office
- Coordinate communications, including responding to emails, answering phone calls, managing and maintaining the office calendar
- Coordinate and greet office visitors, including external guests and employees
- Manage internal office scheduling, including conference room meeting schedule, room arrangement, and communication setup
- Coordinate and schedule interviews for various teams
- Collaborate with the global admin team for records management, time keeping, and scheduling
- Resolve minor repairs and tech issues within the office
- Set up new workstations for new hires and interns (monitors, keyboards, mouse, office supplies)
- Manage all NY office deliveries and inventory
- Maintaining the upkeep of common office spaces such as the kitchen, reception, and conference rooms
- Liaise with building management for repairs, general maintenance, deliveries, etc
- Assist with other tasks and ad-hoc projects, as necessary
Requirements
- Bachelor’s degree
- 1-2 years of experience in an administrative role is preferred
- Advanced proficiency with Google Suite (especially Gmail, Calendar, GDocs, and GSheets), Microsoft Office (Word, Excel, PP), and Zoom
- Excellent written and oral communication skills
- High level of integrity and discretion in handling confidential information
- Proactive, confident, friendly attitude
- Ability to manage multiple projects simultaneously
- Accomplishes tasks promptly
- Exceptional organizational skills and attention to detail
- Flexibility to take on new and various responsibilities
- Ability to be in person Monday- Friday, 9 am- 5 pm
Benefits:
- Casual dress
- Private health, dental, and vision insurance
- 25 days PTO and paid market holidays
- Free concierge doctor for full-time employees
- Eligible for discretionary annual bonus
- 401K with employer match
- Parental leave
- Free Friday lunch in the office
- Opportunities for growth
Our culture
Join a global team that values a relaxed, collaborative environment. Enjoy company outings, team lunches, and a focus on work-life balance. Quantbot is committed to fostering an inclusive workplace where all employees can thrive.
Quantbot is an Equal Opportunity Employer and we do not discriminate based on race, color, religion, national origin, sex or sexual orientation, physical or mental disability, or age.
The annual base pay for this role is expected to be between $55,000 and $65,000. The expected base pay range is based on information at the time this post was generated. Actual compensation for the successful candidate will be determined based on a variety of factors such as skills, qualifications and experience and level of education.
Salary : $55,000 - $65,000