What are the responsibilities and job description for the Accounting Specialist position at Quanta Power Solutions?
Quanta Power Solutions is seeking an Accounting Specialist to join our accounting team. This role is responsible for assisting with general ledger activities, invoice processing, reconciliations, and financial reporting support while ensuring accuracy, compliance, and timely execution of accounting tasks. The ideal candidate will have strong attention to detail, a solid understanding of accounting principles, and the ability to manage confidential information with discretion.
Responsibilities
- Set up and maintain vendor accounts
- Process customer invoices accurately and in a timely manner
- Process vendor invoices accurately and in a timely manner
- Post customer payments and reconciling account balances
- Monitor aging reports and follow up on past/over-due balances
- Investigate and resolve invoice discrepancies and inquiries
- Maintain AR & AP records in accordance with company policies and financial regulations
- Assist with month-end AR & AP reconciliations and reporting processes
- Ensure compliance with federal, state, and local payroll regulations
- Assist with tax filings, garnishments, deductions, and benefit contribution payments
- Communicate with peers regarding questions and concerns in a professional and confidential manner
- Assist in the implementation of new procedures or system upgrades, collaborating with IT and HR teams for testing and validation.
- Assist with month-end and year-end close processes
- Perform general ledger account reconciliations
- Maintain organized financial records and documentation
- Respond to audit requests, providing relevant documentation
- Perform special projects and other accounting and administrative duties as assigned
- Maintain professional integrity and confidentiality when dealing with protecting sensitive personal information.
- Adhere to internal standards, policies, and procedures
- Maintain compliance with SOX controls and other internal controls by ensuring the integrity of data and adherence to internal policies.
- Employee may be required to visit job sites, field offices, and customer locations
Qualifications
Required Experience and Education
- High School diploma or equivalent required.
- 6-8 years of experience processing AP/AR, payroll, or other financial support experience.
- Experience with systems such as JD Edwards or similar ERP platforms.
- Proficiency in Microsoft Excel (formulas, pivot tables, etc.)
Preferred Experience and Education
- Associate degree in Accounting, Finance, or a related field.
- 3-5 years’ experience supporting construction, EPC, engineering, industrial, or project-based organizations.
- Experience with system upgrades or enhancements related to ERP software.
- General understanding of SOX compliance relating to accounts receivable and accounts payable processes.
- Experience with a travel and expense reporting system such as Concur.
Why Join Us?
- Competitive Compensation
- Weekly Pay
- 401(k) Retirement Plan
- Holiday Pay
- Paid Time Off (PTO)
- Comprehensive Health Coverage
- Pet Insurance
- Employee Assistance Program (EAP)
- Professional Development Opportunities
- Tuition Assistance
- Employee Discount Program