Adminstrative Assistant

The ideal candidate thrives in a fast-paced manufacturing environment, can effectively manage multiple priorities, and enjoys being a dependable resource for team members while helping ensure day-to-day operations run smoothly.

Administrative & Office Support

• Provide administrative support to department leaders and team members.
• Coordinate meetings, conference room scheduling, and departmental calendars.
• Prepare correspondence, reports, presentations, and other business documents.
• Maintain filing systems, records, and departmental documentation.
• Assist with office supply inventory, ordering, and organization.
• Support onboarding activities, employee communications, and general office administration.

Operations & Department Coordination

• Assist with tracking departmental projects, deadlines, and action items.
• Maintain records, spreadsheets, databases, and operational reports.
• Support data entry, document management, and administrative workflows.
• Coordinate departmental schedules, training sessions, and team activities.
• Help ensure timely completion of administrative tasks and follow-up items.

Vendor & Administrative Coordination

• Assist with purchase requisitions, invoice processing, and expense tracking.
• Coordinate with vendors, service providers, and internal departments as needed.
• Maintain organized records of contracts, purchase orders, and departmental documentation.
• Support procurement and inventory administration activities.

Communication & Team Support

• Serve as a point of contact for internal and external inquiries.
• Facilitate communication between departments and team members.
• Assist with organizing meetings, events, training sessions, and employee activities.
• Support company initiatives by coordinating logistics and administrative requirements.
• Promote a professional, organized, and customer-focused office environment.

Records & Compliance Support

• Maintain accurate departmental records and documentation.
• Assist with document retention, audit preparation, and administrative compliance requirements.
• Ensure confidential information is handled with discretion and professionalism.
• Support adherence to company policies and procedures.

Qualifications

Required

• 2 years of Administrative Assistant, Office Coordinator, Office Administrator, or related administrative experience.
• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Excellent organizational, communication, and multitasking skills.
• Strong attention to detail and accuracy.
• Ability to prioritize workload and meet deadlines in a fast-paced environment.
• Ability to handle confidential information with professionalism and discretion.

Preferred

• Experience supporting teams within manufacturing, operations, logistics, engineering, or industrial environments.
• Experience with document management systems, ERP systems, or business software platforms.
• Associate's degree in Business Administration or related field.
• Experience coordinating projects, training programs, or departmental activities.

What Makes You Successful

• Highly organized with exceptional time-management skills.
• Strong attention to detail and commitment to accuracy.
• Proactive, dependable, and resourceful.
• Comfortable working in a dynamic manufacturing environment.
• Strong interpersonal skills with the ability to work effectively across all levels of the organization.
• Ability to manage multiple priorities while maintaining a positive and professional attitude.
• Team-oriented mindset with a willingness to assist wherever needed.

Why Join Quanta Manufacturing Nashville?

At Quanta Manufacturing Nashville, you'll be part of a growing organization focused on operational excellence, innovation, and continuous improvement. This role offers the opportunity to support a dynamic team, contribute to meaningful projects, and play an important role in the success of a world-class manufacturing operation.

If you are an organized professional who enjoys supporting teams, improving office efficiency, and making a measurable impact on daily operations, we encourage you to apply today.