Office Administrator

Clerical Support

Job Overview

QPA, Inc. is seeking a dependable and detail-oriented Office Administrator to handle day-to-day administrative tasks and provide essential support to our team. This role focuses on clerical work, office organization, scheduling, and communication to ensure smooth office operations.

Key Responsibilities

• Answer phones, route calls, and greet visitors.
• Manage incoming and outgoing mail, emails, and packages.
• Prepare and edit documents, correspondence, and forms.
• Maintain digital and paper filing systems for easy retrieval.

Scheduling & Coordination

• Assist with managing calendars, scheduling meetings, and organizing appointments.
• Coordinate meeting logistics, including preparing agendas and setting up conference rooms.

Office Operations

• Order and track office supplies to ensure the office is fully stocked.
• Liaise with vendors for supplies, services, and equipment needs.
• Keep the office space organized and presentable.

Administrative Assistance

• Support project administrators, managers, and staff with general administrative needs.
• Assist in creating spreadsheets, reports, and basic data entry.
• Update contact lists, phone directories, and office records.

Communication

• Draft and distribute internal memos, emails, and announcements.
• Maintain effective communication between the office and field staff.

Qualifications

• Previous experience as an administrative assistant, office assistant, or similar role.
• Strong organizational skills with the ability to multitask effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent written and verbal communication skills.
• Professional phone etiquette and customer service skills.
• Detail-oriented, reliable, and able to work independently or with minimal supervision.

Why Join QPA, Inc.?

At QPA, Inc., our office staff plays a crucial role in keeping operations organized and efficient. As Office Administrator, you’ll provide the backbone of administrative support that keeps projects moving forward. This is a great opportunity for someone who enjoys structure, clerical work, and being a reliable support system for a busy team.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Expected hours: No less than 40 per week

Benefits:

• Health insurance

Work Location: In person

Salary : $18 - $22