Operations Coordinator: Recruitment and HR

Operations Coordinator: Recruitment and HR

Position Summary:

The Operations Coordinator: Recruitment and HR plays a key role in supporting the day-to-day operations of the Human Resources department, with a strong focus on recruitment activities. This position ensures a smooth hiring process, maintains HR documentation, and assists with employee onboarding and other administrative HR functions to support a positive, efficient workplace.

Key Responsibilities:

Recruitment and Retention:

·      Assist in posting job openings on various platforms and job boards.

·      Screen incoming applications and schedule interviews.

·      Coordinate and communicate with candidates throughout the hiring process.

·      Support hiring managers with interview preparation and logistics.

·      Conduct reference checks.

·      Maintain and update applicant database systems and recruitment files.

·      Attend career fairs and recruitment events as needed.

·      Coordinate and participate in agency-wide and program-specific events, trainings, and activities.

·      Maintain and report staff retention data and collaborate on developing strategies to improve retention.

Human Resources Support:

·      Assist with new hire onboarding, including preparing welcome materials, coordinating orientations, and collecting required documentation.

·      Assist in maintaining and organizing employee personnel files, ensuring confidentiality, and data integrity and compliance.

·      Help process employment verifications, status changes, and other HR requests.

·      Support HR initiatives such as employee engagement activities, training sessions, and policy updates.

·      Assist in tracking employee compliance (e.g., licenses, certifications, training deadlines).

·      Act as a point of contact for new hires, addressing any questions or concerns during the onboarding process.

·      Provide administrative support for HR projects and reports.

General Operations:

·      Help develop and update standard operating procedures related to recruitment and HR functions.

·      Conduct audits to ensure all HR programs and systems are successful and in compliance with regulatory requirements.

·      Participate in team meetings and provide updates on recruitment efforts.

·      Provide clerical support such as filing, data entry, and correspondence drafting.

·      Perform other duties as assigned to support operational and HR needs.

About You:

·      Associate’s or Bachelor’s Degree in Human Resources, Business Administration, or a related field preferred.

·      1–2 years of experience in HR support, recruitment, or administrative roles.

·      Strong organizational skills and attention to detail.

·      Excellent communication and interpersonal skills.

·      Ability to manage multiple tasks and deadlines.

·      Proficient in Microsoft Office Suite (Word, Excel, Outlook) and experience with HR systems preferred.

·      Knowledge of employment laws and HR best practices is a plus.

·      Core Competencies:

·      Professionalism and confidentiality

·      Initiative and problem-solving

·      Flexibility and adaptability

·      Strong teamwork and collaboration skills

About QDP:

·      Qualitas Dental Partners (QDP) is a distinctive approach to partnership and dentistry based in southern New England.

·      You’ve probably haven’t heard about us. We are a private and discrete company looking for talent that is hungry, humble and smart. We have been actively assembling great talent to support a rapidly growing partnership.

·      Executive leadership team experience in scaling many different types of businesses.

·      Organization is ~250 people strong, based at our Sharon, MA headquarters right up Route One from Patriot Place and Gillette Stadium

·      Rapidly growing having announced the addition of fifteen new partnership practices and New England’s premier oral surgery practice during Q2 2024 alone

·      The headquarters team is small, consisting of highly experienced and accomplished professionals who aren’t afraid of a friendly bracket-type challenge with our co-workers from time-to-time.

Made with ♥︎ in Southeastern New England