What are the responsibilities and job description for the Office Administrator position at Qualis Engineered Plastics, LLC?
The Office Administrator supports daily operations and builds the administrative systems that keep our fast-growing engineered plastics start-up running smoothly. This role blends office management, operations coordination, HR support, executive assistance as well as staff-building.
· Office Staffing –
o Leads the efforts to build an administrative team that includes:
§ Reception, Customer Service, Logistics and Bookkeeping
o Maintain office environment, supplies, office equipment, vendor/customer information and basic communications
· Operations Support –
o Coordinate daily administrative tasks, logistics scheduling and cross-team communication
· HR & Onboarding –
o Support hiring, onboarding, training logistics and employee recordkeeping.
· Executive Assistance –
o Manage calendars, travel, meeting preparation and confidential documents for leadership.
· Purchasing & Vendor Coordination –
o Track purchase orders, manage suppliers and support procurement workflows.
· Customer & Shipping Corrdination –
o Track customer orders, manage shipping logistics and support order fulfillment workflows
· Document Control - Maintain organized, accurate administrative and compliance documentation.
· Administrative Leadership Experience - 3-5 years in admin, operations or office management roles.
· Process-Driven Mindset - Ability to build and improve workflows in a growing environment.
· Technical Skills - Proficient with Microsoft 365
· Strong Communication - Clear, professional and comfortable working across teams.
· Manufacturing company experience, especially in plastics or engineered materials.
· Customer & Vendor interface experience
· Comfortable building structure in a fast-moving start-up environment.
· Ability to investigate, learn and solve issues that arise
Pay: $40,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Experience:
- Office management: 3 years (Required)
Work Location: In person
Salary : $40,000 - $60,000