What are the responsibilities and job description for the Chief of Staff position at qualia?
At Qualia, we've built the leading B2B real estate technology that transforms the home buying and selling experience into a simple, secure, and enjoyable process. Our SMB and Enterprise products bring together users from across the real estate ecosystem---homebuyers and sellers, lenders, title and escrow agents, and real estate agents---onto a single shared digital closing platform, providing greater clarity and transparency to real estate transactions. Today, through our business customers across the country, millions of consumers use Qualia to close on homes every year.
WHAT YOU'LL WORK ON
We're seeking a sharp, organized Chief of Staff to support Qualia's CEO. This is a traditional Chief of Staff role focused on keeping the CEO's office running smoothly, and supporting him on critical special projects. You'll manage the day-to-day operations that allow our CEO to focus on building the company, and you'll gain exposure to every part of the business.
RESPONSIBILITIES
- Manage CEO's calendar, inbox, and meeting preparation
- Prepare materials for board meetings and investor communications
- Coordinate executive team meetings and track follow-up items
- Handle special projects across strategy, operations, and partnerships
- Serve as a liaison between the CEO and other departments
- Draft internal communications and presentations
- Use AI tools to streamline administrative work and surface insights from company data
YOUR BACKGROUND THAT LIKELY MAKES YOU A MATCH
- Bachelor's degree from a top-tier institution in economics, business, engineering, or related field
- 0-4 years of experience in consulting, finance, operations, or a high-growth startup
- Exceptional organizational skills and attention to detail
- Highly fluent with AI tools (Claude, ChatGPT, etc.) for research, analysis, writing, and automation
- Strong written communication – you can distill complex information into clear, concise formats
- Comfortable working across all levels of an organization
- High agency and judgment – you know when to escalate and when to solve
- Quick learner who thrives in ambiguity
While our preference is that this role is based in Austin, Texas, we're open to exploring remote possibilities for highly qualified candidates.
WHY QUALIA
Qualia is made up of incredibly bright, mission-driven coworkers who are passionate about using technology to solve real-world problems---and we're growing quickly. In order to continue building an engaging and dynamic organization, we're committed to giving everyone the support they need to do great work.
Our benefits package is designed to allow our team members to be their best selves, both in and out of the workplace. In addition to comprehensive health plans, a 401k program, and commuter benefits, we prioritize family and personal well-being through professional development, parental leave, and a flexible time off policy. Qualia offers a robust online onboarding program to train new hires, biweekly all hands meetings, and a variety of internal virtual events to keep employees connected.
We believe diverse perspectives and backgrounds are critical to building great technology, and our goal is to cultivate an environment where people feel equally valued and respected. Qualia is proud to be an equal-opportunity workplace, and we welcome applicants from all backgrounds regardless of race, color, ancestry, religion, gender identity or expression, sexual orientation, marital status, age, citizenship, socioeconomic status, disability, or veteran status.
By submitting your application, you acknowledge and agree to the collection, processing, and use of your personal information as described in our Employee Data Privacy Notice.
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