What are the responsibilities and job description for the Onsite Call Center Real Time Analyst (Workforce Management) position at Qualfon?
Overview This position will require onsite presence at our facility in Irving. EQUAL OPPORTUNITY STATEMENT QUALFON is an equal opportunity employer. QUALFON provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sex (including pregnancy, childbirth and related medical conditions), sexual orientation, gender identity, national origin, age, disability, genetic information (including testing and characteristics), marital status, ancestry, status as a covered veteran, uniformed servicemember status and any other characteristic protected under applicable federal, state or local law. If you would like to fill out a Voluntary Self-Identification of Disability Form, please visit us at Qualfon.com/join-us - https://qualfon.com/join-us/Responsibilities 1. Communicates any system downtimes to all stakeholders
Escalates any system downtime and tool issues to the Qualfon and Account's Management Communicate effectively any information deviating from plan to Operations Team from Account's Workforce Management Documents and sends pertinent analytical insight to improve performance 2. Monitor and manage intraday staffing levels for Client's.
Update the Operations with staffing every interval during the hours of operations that presents opportunities Managing staff levels through Skill and Organizational requirements Monitor the actual staffing deviations and recommend OT or VTO adjustments as needed Provides insight into necessary staffing adjustments to improve future outcomes 3. Monitor real-time ACD agent work state reports
Responsible adjusting and coding agents in non-adhering work states Monitor and sends the Schedule Adherence performance alert to Operations Monitor the Client's approved discretionary activities of the agents work state Management of auxiliaries activities for any Verint related schedule changes 4. Ensures the Split/Skill assignment of all agents
Runs a split/skill check to cross reference from the existing Skill Plan of the Account management Accommodate Split/Skill change request to account for real time needs 5. Accommodate and perform requests and assignments as directed
Ability to provide and complete requested assignments on a timely manner Ensure all provided information requested is correct QualificationsCollege Graduate or have completed at least 3 years of any related courses. Knowledge on FTE projection and calculation Keen to details Ability to interact and relay instructions effectively to all levels of management Working knowledge on Workforce Management and Operation process Working knowledge of MS Office applications and Avaya CMS Supervisor or and ACD reporting tool Working knowledge on KPI calculation of the Operation Competencies:Data Management
Ability to plan, develop, and manage data storage and retrieval systems by applying generally accepted data models, standards, and processes Update and create reporting to drive better decision making toward target achievement Keenness to Detail Ability to pay keen attention to details in a job, situation, report, event, plan, activity, etc., to ensure that information is complete and accurate, and all other aspects are attended to properly and adequately; and to follow up with those involved to ensure that agreements and commitments are fulfilled
Workforce Management
Ability to plan, lead, organize, and control the various Workforce processes such as staffing, projections, scheduling, service level analysis, metrics monitoring, etc., using various tools such as: Avaya, CMS, Verint, IEX, eWFM, Aspect, Impact 360, Basic Erlang B & C Distribution, Queuing Theory, Statistical tools like descriptive analysis, inferential analysis, Capacity utilization analysis
Analytical & Logical Thinking
Ability to identify and assess relevant information, issues, and concerns; relate and compare data from different sources and identify alternative actions. Ability to approach a problem or situation using a logical, systematic, methodical or sequential approach Ability to perform under pressure while maintaining quality and professionalism
Forecasting
Ability to develop models or projections based on the study of past results, relationships, and data, and anticipating future trends/events Ability to reforecast real-time to adjust strategies based on ongoing tendencies
Escalates any system downtime and tool issues to the Qualfon and Account's Management Communicate effectively any information deviating from plan to Operations Team from Account's Workforce Management Documents and sends pertinent analytical insight to improve performance 2. Monitor and manage intraday staffing levels for Client's.
Update the Operations with staffing every interval during the hours of operations that presents opportunities Managing staff levels through Skill and Organizational requirements Monitor the actual staffing deviations and recommend OT or VTO adjustments as needed Provides insight into necessary staffing adjustments to improve future outcomes 3. Monitor real-time ACD agent work state reports
Responsible adjusting and coding agents in non-adhering work states Monitor and sends the Schedule Adherence performance alert to Operations Monitor the Client's approved discretionary activities of the agents work state Management of auxiliaries activities for any Verint related schedule changes 4. Ensures the Split/Skill assignment of all agents
Runs a split/skill check to cross reference from the existing Skill Plan of the Account management Accommodate Split/Skill change request to account for real time needs 5. Accommodate and perform requests and assignments as directed
Ability to provide and complete requested assignments on a timely manner Ensure all provided information requested is correct QualificationsCollege Graduate or have completed at least 3 years of any related courses. Knowledge on FTE projection and calculation Keen to details Ability to interact and relay instructions effectively to all levels of management Working knowledge on Workforce Management and Operation process Working knowledge of MS Office applications and Avaya CMS Supervisor or and ACD reporting tool Working knowledge on KPI calculation of the Operation Competencies:Data Management
Ability to plan, develop, and manage data storage and retrieval systems by applying generally accepted data models, standards, and processes Update and create reporting to drive better decision making toward target achievement Keenness to Detail Ability to pay keen attention to details in a job, situation, report, event, plan, activity, etc., to ensure that information is complete and accurate, and all other aspects are attended to properly and adequately; and to follow up with those involved to ensure that agreements and commitments are fulfilled
Workforce Management
Ability to plan, lead, organize, and control the various Workforce processes such as staffing, projections, scheduling, service level analysis, metrics monitoring, etc., using various tools such as: Avaya, CMS, Verint, IEX, eWFM, Aspect, Impact 360, Basic Erlang B & C Distribution, Queuing Theory, Statistical tools like descriptive analysis, inferential analysis, Capacity utilization analysis
Analytical & Logical Thinking
Ability to identify and assess relevant information, issues, and concerns; relate and compare data from different sources and identify alternative actions. Ability to approach a problem or situation using a logical, systematic, methodical or sequential approach Ability to perform under pressure while maintaining quality and professionalism
Forecasting
Ability to develop models or projections based on the study of past results, relationships, and data, and anticipating future trends/events Ability to reforecast real-time to adjust strategies based on ongoing tendencies