What are the responsibilities and job description for the Child Care Administrator position at Quad?
As a global marketing experience company, Quad’s goal is to help our clients win every day. We use our data-driven integrated marketing and manufacturing platform to streamline solutions for our clients, reduce friction and enhance their marketing spend effectiveness. We’ve built a rich legacy by believing in our people, allowing them to act like owners and to take charge of their own success. Whether an operator, sales rep, a graphic artist or a clinician, we’re all driven to perform at our best— for ourselves and our clients. At our core, we’re a company that believes we can always create a better way.
GENERAL PURPOSE OF JOB
Quad Care is seeking a passionate, organized, and collaborative Early Childhood Education (ECE) Administrator to support the daily operations, compliance, and educational excellence of our center. This role is responsible for ensuring a safe, nurturing, and engaging environment for children while supporting teachers, families, and center operations.
This individual will help oversee classroom compliance, staff support, scheduling, licensing requirements, child records, and nutrition coordination while fostering a positive culture centered on child development and family partnership.
The ideal candidate is a proactive leader who thrives in a fast-paced environment, values teamwork, and is deeply committed to providing exceptional care and early childhood education experiences.
Key Responsibilities
Support the day-to-day operations of the Quad Care center
Serve as acting administrator in the absence of the Quad Care Director
Maintain compliance with Wisconsin licensing regulations and DHS requirements
Ensure adherence to Quad health, safety, and emergency procedures
Assist with classroom coverage and substitute in classrooms when needed
Help assist with daily staffing schedules, classroom ratios, and operational adjustments
Maintain accurate child, staff, and licensing records
Support continuous program improvement and participate in staff meetings
Monitor and maintain classroom compliance and learning environments
Supervise and support teaching staff in daily classroom operations
Assist with onboarding, coaching, and mentoring team members
Help coordinate staff training and professional development opportunities
Support teachers with child assessments, portfolios, and developmental documentation
Foster a collaborative, positive, and professional team culture
Build strong partnerships with families through consistent communication
Address parent questions and concerns with professionalism and care
Coordinate menus, food ordering, and kitchen inventory management
Ensure cleanliness and safety standards throughout the center
Job Requirements
Appropriate education and/or experience may be substituted on an equivalent basis
Education: An Associate’s Degree in Early Childhood or a Bachelor’s Degree in Elementary Education or Early-Middle Childhood Education
Experience: Minimum of 3 years of experience in an early childhood setting preferred
Previous Leadership, Supervisory, Or Administrative Experience Strongly Preferred
Experience with state licensing and childcare compliance standards preferred
Certificates, Licenses, Registrations
Early Childhood I & II Certification
Infant/Toddler Certification
School Age Certification
CPR & First Aid Certification
SIDs Training
Abusive Head Trauma Training
Mandated Reporter Training
Early Childhood Administrator Credential preferred
Active Wisconsin Registry membership preferred
Knowledge, Skills & Abilities
Strong understanding of child development principles and best practices
Knowledge of Wisconsin childcare licensing laws and regulations
Excellent organizational and multitasking abilities
Strong leadership and interpersonal communication skills
Ability to maintain confidentiality and professionalism
Positive attitude with a collaborative, team-focused mindset
Proficiency with Microsoft Office and childcare management systems
Ability to problem solve and adapt in a fast-paced environment
Demonstrated ability to lead diverse teams and manage multiple priorities
PHYSICAL DEMANDS
Manual Dexterity: Work requires manual dexterity
Physical Effort
Ability to lift up to 40 pounds multiple times per day
Ability to engage in active play and physical activity with children
Ability to sit, bend, kneel, and move at child level throughout the day
Ability to work indoors and outdoors in varying conditions
Must be able to visually and audibly supervise children to ensure safety
BACKGROUND CHECKS
Background and criminal history check
Physical examination
Drug test
We offer comprehensive benefits for eligible employees including medical, prescription, dental and vision insurance, 401(k) retirement savings, paid time off, holidays and additional benefits.
Quad is proud to be an equal opportunity employer. We are committed to creating a place of belonging — a space where employees do not need to sacrifice who they are to exist and grow in our workplace. Quad does not discriminate on any unlawful basis including race, religion, color, national origin, disability, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or any other basis prohibited by applicable federal, state, or local laws. Quad also prohibits harassment of applicants and employees based on any of these protected categories.
Drug-Free Workplace
GENERAL PURPOSE OF JOB
Quad Care is seeking a passionate, organized, and collaborative Early Childhood Education (ECE) Administrator to support the daily operations, compliance, and educational excellence of our center. This role is responsible for ensuring a safe, nurturing, and engaging environment for children while supporting teachers, families, and center operations.
This individual will help oversee classroom compliance, staff support, scheduling, licensing requirements, child records, and nutrition coordination while fostering a positive culture centered on child development and family partnership.
The ideal candidate is a proactive leader who thrives in a fast-paced environment, values teamwork, and is deeply committed to providing exceptional care and early childhood education experiences.
Key Responsibilities
Support the day-to-day operations of the Quad Care center
Serve as acting administrator in the absence of the Quad Care Director
Maintain compliance with Wisconsin licensing regulations and DHS requirements
Ensure adherence to Quad health, safety, and emergency procedures
Assist with classroom coverage and substitute in classrooms when needed
Help assist with daily staffing schedules, classroom ratios, and operational adjustments
Maintain accurate child, staff, and licensing records
Support continuous program improvement and participate in staff meetings
Monitor and maintain classroom compliance and learning environments
Supervise and support teaching staff in daily classroom operations
Assist with onboarding, coaching, and mentoring team members
Help coordinate staff training and professional development opportunities
Support teachers with child assessments, portfolios, and developmental documentation
Foster a collaborative, positive, and professional team culture
Build strong partnerships with families through consistent communication
Address parent questions and concerns with professionalism and care
Coordinate menus, food ordering, and kitchen inventory management
Ensure cleanliness and safety standards throughout the center
Job Requirements
Appropriate education and/or experience may be substituted on an equivalent basis
Education: An Associate’s Degree in Early Childhood or a Bachelor’s Degree in Elementary Education or Early-Middle Childhood Education
Experience: Minimum of 3 years of experience in an early childhood setting preferred
Previous Leadership, Supervisory, Or Administrative Experience Strongly Preferred
Experience with state licensing and childcare compliance standards preferred
Certificates, Licenses, Registrations
Early Childhood I & II Certification
Infant/Toddler Certification
School Age Certification
CPR & First Aid Certification
SIDs Training
Abusive Head Trauma Training
Mandated Reporter Training
Early Childhood Administrator Credential preferred
Active Wisconsin Registry membership preferred
Knowledge, Skills & Abilities
Strong understanding of child development principles and best practices
Knowledge of Wisconsin childcare licensing laws and regulations
Excellent organizational and multitasking abilities
Strong leadership and interpersonal communication skills
Ability to maintain confidentiality and professionalism
Positive attitude with a collaborative, team-focused mindset
Proficiency with Microsoft Office and childcare management systems
Ability to problem solve and adapt in a fast-paced environment
Demonstrated ability to lead diverse teams and manage multiple priorities
PHYSICAL DEMANDS
Manual Dexterity: Work requires manual dexterity
Physical Effort
Ability to lift up to 40 pounds multiple times per day
Ability to engage in active play and physical activity with children
Ability to sit, bend, kneel, and move at child level throughout the day
Ability to work indoors and outdoors in varying conditions
Must be able to visually and audibly supervise children to ensure safety
BACKGROUND CHECKS
Background and criminal history check
Physical examination
Drug test
We offer comprehensive benefits for eligible employees including medical, prescription, dental and vision insurance, 401(k) retirement savings, paid time off, holidays and additional benefits.
Quad is proud to be an equal opportunity employer. We are committed to creating a place of belonging — a space where employees do not need to sacrifice who they are to exist and grow in our workplace. Quad does not discriminate on any unlawful basis including race, religion, color, national origin, disability, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or any other basis prohibited by applicable federal, state, or local laws. Quad also prohibits harassment of applicants and employees based on any of these protected categories.
Drug-Free Workplace