Senior Accountant

QPK Design and John P. Stopen Engineering, LLP

Senior Accountant

Job Description
We are seeking a highly skilled and detail-oriented Senior Accountant to support financial operations at our Architecture and Engineering Firm.

The Senior Accountant performs day-to-day project accounting, billing operations, and month-end preparation. This position reports directly to the Accounting Manager. You will serve as a key operational partner in our 60-person A/E firm. The chosen candidate will spend their first 6 to 8 months learning the firm’s current accounting system and workflows. Following this onboarding period, you will work closely with the Accounting Manager to assist in implementation of a new ERP system such as Deltek .

Key Responsibilities

Phase 1: Onboarding & Current Operations(Months 1–6)

• Workflow Mastery: Learn the firm's current accounting system, data structures, and billing cycles inside and out.
• Project Accounting: Set up new project job initiation sheets, assist Project Managers in setting up invoicing and providing accounting information to facilitate project managers control of the project financials.
• Invoicing: Generate and distribute monthly client prebillings, collaborating directly with project managers and process invoices. Verify proper Certificates of Insurance on file for subconsultants prior to payment. Contact subconsultants to obtain COI’s if required to obtain a current COI.
• Accounts Receivable: Monitor aging reports and conduct routine collections outreach to maintain steady cash flow when directed.
• General Accounting:
• Prepare journal entries, reconcile ledger accounts, and handle bi-weekly payroll operations.
• Working with the accounting team, improve and maintain strong internal controls and process improvements.
• Managerial Review: Submit all financial statements and reconciliations to the Accounting Manager for final review and approval.

Phase 2: System Transition & Implementation (Starting After Month 6)

• Software Migration: Collaborate closely with the Accounting Manager and Accounting Clerk, and the IT Director to transition firm financial data from the legacy system to a new Deltek or similar ERP (Enterprise Resource Planning) system.
• Process Mapping: Use your acquired knowledge of the firm's specific workflows to help map existing data to the new project-based software.
• Timeline Execution: Assist the Accounting Manager in meeting strict implementation milestones during the system rollout period.
• Staff Training: Assist in training project managers and staff in new billing and time-tracking modules post-launch.

Requirements and Skills

• Education: Accredited Bachelor’s degree (BA/BS) in Accounting.
• Experience: Minimum of 5 years of professional accounting experience within A/E consulting or construction industries.
• Software Expertise: Proven experience and proficiency using Deltek or highly similar project-based A/E accounting software platform.
• Adaptability: Demonstrated ability to learn a legacy system quickly and successfully transition to a new ERP platform.
• Technical Knowledge: Advanced MS Excel skills.
• Teamwork: Exceptional communication skills, dependable and able to give and intake constructive feedback, to partner effectively with the Accounting Manager, Accounting Clerk and non-financial team leaders.

Preferences

• Experience with government audits or working with external financial consultants
• Understanding of job costing, billing rates, and indirect cost rate development
• Familiarity with insurance requirements for architecture and engineering projects
• Familiarity with FAR guidelines, and SUCF financial processes

Core Values

In addition to the education and experience requirements and preferences, it is imperative all employees share the company’s core values:

• Self-motivated
• Compassionate
• Dedicated
• Ethical
• Genuine
• Respectful
• Service-Oriented

Culture, Benefits & Perks

We truly believe we have the best people at QPK/JPS, which allows us to have a collaborative team culture. Like our team, the ideal candidate for this position will need to appreciate, respect, and embrace our core values of being ethical, genuine, respectful, and service-oriented.

We provide a robust benefits package, including health, dental, and vision insurance. We also offer short-term and long-term disability and life insurance Our 401(k) and profit sharing has been in place for over 30 years. Other features of our benefits package include professional development support, HSA/FSA, parental leave, paid holidays and PTO.

To apply or learn more, please email your resume to Erin Primerano, RA, NCIDQ, LEED AP at eprimerano@qpkdesign.

Thank you.

Pay: $80,000.00 - $88,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Education:

• Bachelor's (Preferred)

Ability to Commute:

• Syracuse, NY 13219 (Required)

Work Location: In person

Salary : $80,000 - $88,000