Family Office Operations Specialist (with Accounting and Addepar experience)

Overview: – We are seeking a senior accountant with a mix of reporting accounting, operations, administration and special projects experience to join our service team working with the firm's group of families. This role will play a pivotal role in recording financial activities and ensuring accurate financial reporting for the group of families the firm serves. The ideal candidate will have over 5 years of experience, preferably within a Family Office environment, possessing a strong understanding of investment accounting and financial reporting and software. A bachelor’s degree in accounting, finance, or a related field is required, as is extensive experience working with Addepar, Microsoft Office programs and portfolio accounting systems. As an Operation Specialist, you will work closely with the families and their external advisors, such as bankers, auditors, tax preparers, and lawyers. 

Key Responsibilities

• Reporting: Prepare and review the monthly, quarterly and annual reporting packages for families.
• Accounting: Ensure all cash flows are correctly reflected in Addepar and maintain database of all bank statements. Research and resolve accounting issues and queries. 
• Completing subscription documents: Prepare, review, and process subscription documents, working closely with fund administrators, service providers, and other intermediaries to ensure compliant and efficient onboarding.   and working with administrators and other intermediaries.
• Cash Flow Management: Monitor cash flow positions, review investment transactions, and ensure liquidity needs are met. Process capital calls, wire transfers, distributions and other cash movements. 
• Budgeting and Forecasting: Assist in the preparation of budgets, financial forecasts, and variance analysis reports.
• Investment Tracking: Record investment activities, reconcile investment portfolios, and provide investment performance reports.
• Estate planning: Assist in the implementation and coordination of all estate planning including signing of documents, opening of new accounts and monitoring the legal entities created. 
• Ad-hoc or special projects: as require by the Family Office President 
• Expense Reporting -able to maintain expenses on Intuit QuickBooks 

Qualifications

• Experience: Minimum of 5 years’ experience preferably within the family office reposting software.
• Education: Bachelor’s degree in accounting or finance or a related field.
• Proficiency: In Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Family Office software Addepar and Intuit QuickBooks.

Skills

• Strong analytical and organizational skills and attention to detail.
• Proactive approach to problem-solving and ability to work independently under minimal supervision.
• Excellent written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Strong interpersonal and communication skills.
• Ability to collaborate effectively with team members and external stakeholders.
• Flexibility to adapt to changing priorities and tasks.
• Strong project management

Salary:

100k plus benefits