What are the responsibilities and job description for the Executive Assistant (CEO) / Contract Administrator position at Pyramid Consulting, Inc?
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Company: Pyramid Consulting Inc. (https://pyramidci.com/about-us/)
Job Title/Role: Executive Assistant (CEO) / Contract Administrator
Location: Alpharetta GA (4 days onsite)
Office Address: 3060 Kimball Bridge Road, Alpharetta, GA 30022
About Pyramid Consulting, Inc.:
Pyramid Consulting is a global powerhouse in workforce and technology solutions, helping some of the world’s biggest brands stay ahead in competitive markets. With our award-winning family of brands — Pyramid Talent, Celsior (technology services), and GenSpark (training & development) — we deliver innovative, end-to-end solutions across 25 countries and 5 continents. Since 1996, we’ve partnered with 125 Fortune 500 companies, driving impact across industries and empowering businesses to thrive.
Role Overview:
Pyramid Consulting is seeking a highly organized and detail-oriented Executive Assistant / Contract Administrator to support the CEO and assist with contract administration, compliance, and operational activities within our fast-paced staffing and workforce solutions environment. This role combines executive support responsibilities with contract administration and requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities simultaneously.
Key Responsibilities:
Executive Support
- Provide direct administrative support to the CEO.
- Manage and coordinate the CEO’s calendar, meetings, appointments, and scheduling priorities.
- Coordinate internal and external meetings, including preparing agendas, scheduling logistics, and follow-up actions.
- Assist with travel arrangements, expense reporting, and other executive administrative needs.
- Act as a key point of coordination between the CEO and internal/external stakeholders.
- Manage confidential and sensitive information with professionalism and discretion.
Contract Administration
- Support the full contract lifecycle, including contract creation, amendments, renewals, execution, and document retention.
- Manage and maintain client contracts, vendor agreements, Statements of Work (SOWs), and Non-Disclosure Agreements (NDAs).
- Track contract milestones, renewals, expirations, and compliance requirements.
- Support MSP/VMS contract administration and staffing-related contractual processes.
- Assist with contract compliance, audit support, and risk management activities.
- Maintain organized contract records and document repositories.
- Coordinate approvals, signatures, and contract-related communications with internal and external stakeholders.
- Utilize Excel and document management systems to track and report contract activities.
Cross-Functional Coordination
- Collaborate with sales, recruiting, operations, procurement, legal, finance, and vendor management teams.
- Support multiple stakeholders simultaneously while ensuring accuracy, responsiveness, and timely follow-through.
Qualifications
- 2 years of experience as an Executive Assistant, Contract Administrator, or in a similar administrative/operations role.
- Experience supporting senior executives and managing complex calendars and scheduling requirements.
- Experience with contract lifecycle management and contract documentation.
- Experience managing client contracts, vendor agreements, SOWs, and NDAs.
- Strong attention to detail, organizational skills, and follow-through.
- Excellent written and verbal communication skills.
- Strong Excel and document management capabilities.
- Ability to manage competing priorities in a fast-paced environment.
Preferred Background
- Staffing, MSP/VMS, procurement, vendor management, legal operations, or workforce solutions experience.
- Experience with MSP/VMS contracting and staffing industry contracts.
- Familiarity with contract compliance, audit support, and risk management processes.
- Strong commercial and business awareness.
Core Competencies
- Contract Administration – 20%
- Executive Support & CEO Calendar Management – 20%
- Attention to Detail – 15%
- Communication Skills – 15%
- Compliance & Risk Awareness – 10%
- Stakeholder Management – 10%
- Systems / Technical Skills – 5%
- Problem Solving – 5%
COMPENSATION: The base pay for this position ranges from $55,000 to $65,000. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience.
Employee benefits include, but are not limited to, health insurance (medical, dental, vision), unlimited vacation and 401(k) plan.
ABOUT PYRAMID CONSULTING, Inc. – as one of the largest minority and privately owned staffing firms in the U.S., Pyramid Consulting focuses on providing our clients with high-quality technical professionals and services to support their business and IT initiatives. The success of our clients is facilitated through our ability to provide full-spectrum support via our development centers – from a single consultant under their management, at their site, to full turnkey solutions onsite and offshore.
Pyramid Consulting, Inc. is an Equal Employment Opportunity Employer. All applicants hired will be subject to a background check and drug screening.
Salary : $55,000 - $65,000