Executive Assistant to CEO

Pyramid Consulting Group, LLC, headquartered in NYC, is seeking a highly organized, tech-savvy, proactive Executive Assistant to support the CEO across both business and some personal priorities. We are looking for someone who can operate as a true right hand and support partner, someone who thrives in a fast-paced environment, anticipates needs before being asked, and genuinely enjoys bringing structure, organization, and efficiency to a scaling company.

This role is hybrid and requires someone who is commutable to Westchester, NY, and the NYC office at times. The ideal candidate is exceptionally detail-oriented, highly proficient with technology and AI tools, strong in written communication, and comfortable managing multiple moving priorities simultaneously.

Key Responsibilities

• Manage and prioritize the CEO’s calendar, meetings, travel, and daily workflow
• Draft, edit, and manage professional correspondence and client communications
• Prepare reports, presentations, spreadsheets, and executive summaries
• Create and manage SOWs, proposals, RFPs, vendor documentation, and business-related materials
• Track certifications, insurance documents, compliance items, and operational deadlines
• Assist with business operations, special projects, and strategic initiatives
• Organize information, systems, files, and internal processes to improve efficiency
• Conduct research and gather data to support business decisions
• Coordinate with clients, vendors, partners, and internal team members professionally and confidently
• Support occasional personal assistant responsibilities as needed
• Identify opportunities to leverage AI and automation tools to improve productivity and workflows

Technology & AI Requirements

Technology proficiency is one of the highest priorities of this role.

Candidates must be:

• Extremely comfortable learning and using new technology platforms
• Experienced using AI tools such as ChatGPT, Claude, and similar AI productivity tools
• Able to use AI to improve organization, communication, reporting, research, and operational efficiency
• Comfortable troubleshooting technology independently and learning quickly
• Highly proficient in Microsoft Excel and reporting

Qualifications

• Previous experience supporting an executive, founder, or entrepreneur preferred
• Experience implementing systems or introducing operational efficiencies
• Exceptional organizational and multitasking abilities
• Strong written and verbal communication skills
• Ability to manage confidential information with professionalism and discretion
• Self-starter with excellent judgment and problem-solving skills
• Calm under pressure and adaptable in a fast-moving environment
• Strong follow-through and ability to execute without constant direction
• Must be commutable to Westchester, NY and NYC at times
• Highly resourceful and proactive
• Naturally organized and detail-oriented
• Comfortable working independently
• Curious about business, operations, technology, and innovation

Salary: $80K - $90K

About PCG

Pyramid Consulting Group is a nationwide talent and staffing firm specializing in luxury, beauty, fashion, retail, creative, events, professional services and corporate talent solutions across North America. We are entrepreneurial, fast-paced, relationship-driven, and focused on innovation, technology, and growth.

The description above is intended to describe the general nature and level of work being performed and is not an exhaustive list of all duties, responsibilities, and qualifications required.

While PCG appreciates all applicants, only those qualified will be contacted. Thank you for your application. We look forward to hearing from you!

If you believe you are a great candidate for this position, and the salary listed does not meet your expectations, we would still love to speak to you! PCG, in good faith, believes that this posted range of compensation is the accurate range for this role at this location at the time of this posting. PCG and our clients may ultimately pay more or less than the posted range depending on candidate qualifications. This range may be modified in the future. This role may also be eligible for additional compensation including incentive pay, discretionary bonuses, and a comprehensive benefits package, details of which will be provided during the hiring process.

Pyramid Consulting Group, LLC is an Equal Opportunity Employer that takes pride in a diverse environment. We provide equal employment opportunities to all applicants and employees without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, marital or veteran status, disability, genetic information, or any other protected status under applicable law.

We will provide reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation during the application or hiring process, please contact HR@pyramidcg.com

For positions subject to “Fair Chance” laws (including but not limited to California, Colorado, New York City, Los Angeles, and other jurisdictions), PCG will consider qualified applicants with arrest and conviction records in a manner consistent with applicable law.

Please refer to our website: www.pyramidcg.com for access to our Right to Work and E-Verify.