Project Assistant

Overview
You ensure that your team is responsible for supporting the company vision and mission. Because you may be in contact with current customers, and you are in a strong position to influence their satisfaction and our company prosperity, this position requires tact, sensitivity, and professionalism

Duties

• The project assistant’s responsibilities include managing the day-to-day requirements of multiple project managers to ensure successful completion of projects.
• Help project manager execute operational and administrative tasks

Operations:

• Filter telephone calls.
• Type and submit quotes/bids; purchase bid documents as needed.
• Process new locate requests online; call in locate damages and prepare file. Keep updated list of all active locates.
• Prepare monthly job cost and repair billing. Proved associated paperwork.
• Price and post inventory used in current jobs.
• Call in inspections as needed.
• Upload drawings for permits/submit permit applications online.
• Keep DOT driver’s up-to-date; schedule screening as required.
• Log training meeting and book conference room when needed.
• Contract management to include obtaining certificates of insurance.
• Schedule employee review meetings.
• Book Airbnb/hotel rooms for employees on long distance jobs.
• Submit OSHA logs.
• Administrative: Writing reports, analyzing data, and updating documentation.
• Performs any other duties and tasks assigned by the supervisor.

Requirements

Education:

• Required: College degree or three to six years related experience; or equivalent combination of education and experience.
• Experience working in an office setting

Experience:

• Required: 3 years satisfactory work record, in a related position.
• Preferred: Computer experience.

Skill, Knowledge, and Abilities:

• Analytical Skills
• Data Entry Skills
• Attention to Detail
• Deadline-Driven
• Problem Solving
• Flexibility and Adaptability
• Confidentiality
• General Math Skills
• Familiarity with Financial Software
• Familiarity with Accounting Principles
• Communication Skills
• Strong organizational skills with the ability to manage multiple tasks effectively.
• Familiarity with Microsoft applications is essential.
• Ability to type efficiently and accurately while maintaining high-quality work standards.
• A proactive attitude towards learning new skills and adapting to changing project needs.

Physical:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Body Positions: Most of the work is performed sitting at a desk.
• Body Movement: There is a good deal of walking required.
• Strength: Physical strength is limited to lifting Banker’s boxes and file boxes.

Mental:

• Mathematical: Ability to do routine business math calculations.
• Language: Ability to effectively communicate, in English, both verbally and in writing.

Join us as a Project Assistant where your contributions will be valued, and you will have the opportunity to grow within our organization!

Job Type: Full-time

Pay: $45,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Customer service: 3 years (Preferred)

Ability to Commute:

• Macon, GA 31204 (Required)

Ability to Relocate:

• Macon, GA 31204: Relocate before starting work (Required)

Work Location: In person

Salary : $45,000 - $65,000