Contract Administrator

Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.

This position is responsible for overseeing the AIA contract and billing process for customers. Their duties include processing payments on behalf of a customer, maintaining organized financial records to aide reporting and calculating bill totals by looking through previous financial statements.

Essential Duties & Responsibilities: 

• Assume the responsibility of receiving and sorting incoming payments with attention to credibility
• Manage the status of accounts and balances and identify inconsistencies
• Issue and post bills, receipts and invoices
• Utilize accounting software to identify outstanding accounts
• Check the validity of debit accounts
• Update accounts receivable database with new accounts or missed payments
• Ensure all clients remain informed on their outstanding debts and deadlines and provide solutions to any relative problems of clients
• Write thorough reports on billing activity with clear and reliable data
• Ensure the organization's internal contract documents are accurate and well maintained
• Maintain excellent working relationships with clients to ensure their needs are met
• Identify opportunities to improve business processes and devise plans to implement these changes
• Perform other duties assigned by management.
  
  

Education/Qualifications: 

• Must have a minimum of 2 years of experience with AIA contracts.
• Demonstrate a solid understanding of legal terminology
• Comfortable working as part of a multidimensional team
• Exemplify a strong attention to detail
• Possesses superior organizational skills and the ability to manage multiple projects with shifting deadlines
• Must have strong computer skills and knowledge of common programs such as Microsoft Office and G Suite
• Previous experience working with contract regulations the related laws is strongly preferred
• Must possess excellent written and oral communication skills
• Capable of professionally managing confidential information
• Exemplify creative problem-solving abilities
• Exceptional time management skills, strong attention to detail, and strong leadership.
  
  

Other Duties

• Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
• Performs other duties as assigned.
  
  

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer. 
  
  

Benefits And Perks

• Excellent pay
• Medical, dental, vision
• Company paid life insurance
• Company paid short-term disability
• 401K with employer match
• Paid vacation and company holidays
• Training and Career Development
• Company vehicle (if job applicable)
• Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees
  
  

Pye-Barker Fire and Safety is an Equal Opportunity Employer