Administrative Assistant

Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.

This position is responsible for assisting the office manager with accounting, fleet management, insurance, and other functions. Provides administrative and clerical support to an assigned location, department, college, and/or unit. Develops, maintains, and ensures compliance with department records. Assists with budgetary matters track department funds and purchasing. Compiles reports and monitors assigned projects and/or program components. May supervise assigned clerical staff and/or student assistants.

Essential Duties & Responsibilities: 

• Manage office staff (recruit, interview, hire, discipline, performance)
• Manages internal users and their permissions for CRM, email, cell phones, office phones, air cards, etc.
• Manages company telecommunications network and communicates with answering service.
• Coordinates with the branches on their fleet needs and communicates with the fleet provider
• Obtains, renews, and maintains state licenses and permits
• Maintain integrity of hiring/termination process through the proper application of company policies.
• Manages key vendor accounts, supply inventory, and submits invoices for payment
• Assist other departments as needed
• Coordinates travel
• Assists with projects and event support
• Maintains email, voicemail boxes and filing system, prepares department meeting agendas, meeting notes and distributes accordingly
• Creates and maintains office related records and reports
• Interprets, monitors, and analyzes information regarding operating reports, policies and procedures
• Perform other duties assigned by management.
  
  

Education/Qualifications: 

• GED or Equivalent
• Three (3) years of related administrative, office or clerical experience
• Advanced proficiency with Microsoft Office Suite including Excel, Word and PowerPoint
• Experience with Excel and be comfortable with managing excel generated reports
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to work independently and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with customers.
• Excellent verbal and written communication skills.
• Highly organized and detailed oriented.
• Experience in office setting
  
  

Other Duties

• Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
• Performs other duties as assigned.
  
  

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
  
  

Benefits And Perks

• Excellent pay
• Medical, dental, vision
• Company paid life insurance
• Company paid short-term disability
• 401K with employer match
• Paid vacation and company holidays
• Training and Career Development
• Company vehicle (if job applicable)
• Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees
  
  

Pye-Barker Fire & Safety is an Equal Opportunity Employer