What are the responsibilities and job description for the Accounts Payable Administrator position at Pye-Barker Fire & Safety?
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The Accounts Payable Administrator will be responsible for monitoring the outflow of capital for the company. Accounts payable administrator provides leadership for all client accounts payable functions including invoice processing, workflow management, payment processing, and accounting systems.
Essential Duties & Responsibilities:
The Accounts Payable Administrator will be responsible for monitoring the outflow of capital for the company. Accounts payable administrator provides leadership for all client accounts payable functions including invoice processing, workflow management, payment processing, and accounting systems.
Essential Duties & Responsibilities:
- Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
- Address any escalated vendor queries or AP discrepancies in relevant documentation and/or information with relevant internal customers or external vendors and update details on SAP AP module
- Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
- Executing all tasks in accordance with policies and procedures to ensure adherence to the unit’s financial and operating control environment including segregation of duties, dual control activities, documentation requirements, evidence of reviews and approvals, and protection of assets and negotiable instruments
- Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
- Utilizing an image/workflow system and a general ledger accounts payable module to review, audit and post expense reports and invoices ensuring the accuracy of account assignment, entity allocation, and appropriateness of associated documentation
- Assists with accounting records and ledgers by reconciling monthly statements and transactions.
- Records entry of, verifies documentation for, and distributes petty cash.
- Calculates and reports sales tax based on paid invoices.
- Perform other duties assigned by management.
- High school diploma required; Business or Accounting degree preferred.
- Certified Accounts Payable Professional (CAPP) certification preferred.
- Must be reliable and extremely trustworthy.
- Must be proficient in Microsoft Office Suite or related programs.
- Excellent organizational skills and attention to detail
- Ability to maintain confidential and meticulous records.
- Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
- Performs other duties as assigned.
- Prolonged periods sitting at a desk and working on a computer
- Excellent pay
- Medical, dental, vision
- Company paid life insurance
- Company paid short-term disability
- 401K with employer match
- Paid vacation and company holidays
- Training and Career Development
- Company vehicle (if job applicable)
- Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees